Remote Catering Event Coordinator

Placements24; Queenstown; Hybrid; NZD 55,000 - 110,000; Part time

Benefits offered by this job

Fully remote work

National event exposure

Job summary

Placements24 is seeking a highly organized Remote Catering Event Coordinator to manage virtual and in-person catered events nationwide. This fully remote role offers the flexibility to work from home and requires coordinating all logistics, liaising with clients and vendors, and ensuring seamless event delivery.

The ideal candidate has strong organizational and communication skills, attention to detail, and the ability to manage multiple projects remotely while delivering memorable events.

Qualifications

• Proven experience as an Event Coordinator or Catering Coordinator with logistics and client management.
• Ability to manage multiple projects remotely.
• Excellent organizational, time management and problem-solving skills.
• Strong written and verbal communication; proficient with Zoom/Teams and event software.

Responsibilities

• Coordinate all catering arrangements from start to finish.
• Serve as primary client contact and provide updates throughout planning.
• Liaise with national vendors to book services and manage menus.
• Develop detailed event schedules and timelines.
• Manage event budgets, track expenses and process invoices.
• Troubleshoot issues during planning or execution.
• Conduct post-event follow-ups for feedback and satisfaction.
• Maintain client records and event details in CRM.
• Collaborate with internal teams for cohesive planning and delivery.

Skills

Event coordination

Vendor management

Client communication

Remote work

Budget management

Job description

About the Role

Our client is seeking a highly organized and proactive Remote Catering Event Coordinator to manage and execute a variety of virtual and in-person catered events across the country. This is a fully remote position, offering the flexibility to work from home. You will be responsible for coordinating all logistical aspects of catering services, liaising with clients and vendors, and ensuring seamless event delivery. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and a meticulous eye for detail, enabling them to manage complex event requirements from a distance. This role is perfect for a self-starter who thrives in a remote setting and has a passion for creating successful and memorable events through expert coordination.

Key Responsibilities

• Coordinate all catering arrangements for assigned events, ensuring seamless execution from start to finish.
• Serve as the primary point of contact for clients, addressing inquiries and providing updates throughout the event planning process.
• Liaise with a network of national catering vendors to book services, confirm menus, and manage logistics.
• Develop detailed event schedules and timelines, ensuring all milestones are met.
• Manage event budgets, track expenses, and process invoices accurately.
• Troubleshoot and resolve any issues that arise during the planning or execution phases of events.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Maintain accurate client records and event details in the company's CRM system.
• Collaborate with internal teams to ensure cohesive event planning and delivery.

Requirements

• Proven experience as an Event Coordinator, Catering Coordinator, or similar role, with a focus on logistics and client management.
• Demonstrated ability to manage multiple projects simultaneously in a remote environment.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Proficiency in virtual collaboration tools (e.g., Zoom, Teams) and event management software.
• Ability to work independently with minimal supervision.
• A dedicated home office space with reliable internet connectivity is essential.
• Experience working with a diverse range of vendors is advantageous.
• Familiarity with dietary restrictions and menu planning is a plus.

Benefits

• Fully remote work opportunity with flexible hours.
• Competitive contractor rates.
• Opportunity to work with a dynamic and growing company.
• Gain experience coordinating events nationwide.
• Supportive virtual team environment.