Project-Programme Coordinator

DairyNZ Limited; Auckland; Hybrid; NZD 75,000 - 110,000; Full time

Job summary

DairyNZ Limited in Newstead is seeking an experienced Project-Programme Coordinator to support a complex portfolio of work. You will help plan, monitor, report and govern activities, while managing financial tracking and providing high-quality artefacts for senior stakeholders.

Reporting to the Senior Portfolio Business Partner, you’ll coordinate meetings, maintain documentation, and support external governance.

Qualifications

• Significant experience in project, programme or portfolio coordination.
• Hands-on experience supporting project reporting, including governance reporting and status updates.
• Strong organisational skills with the ability to prioritise and meet deadlines.

Responsibilities

• Set up, maintain and improve initiative documentation, systems and artefacts.
• Collect, maintain and interpret data to support planning, reporting and decision-making.
• Prepare high-quality reports, dashboards and presentations for senior stakeholders and governance forums.
• Monitor and track project and programme costs, highlighting risks or variances.

Skills

Project coordination

Stakeholder management

Governance reporting

Data interpretation

Communication

Education

Project management certification (PRINCE2 / PMP)

Tools

Microsoft Project

Excel

Power BI

Project management tools

Job description

Job ID: 165130
Department: Corporate Services
Location: Newstead
Posted: September 15, 2026

Deliver a positive future for New Zealand dairy farming

We are full of people who have a passion for delivering great outcomes and creating positive change. We leverage our collective strength by bringing the dairy sector together, helping farmers build more sustainable, profitable, and resilient farm businesses; because a strong dairy sector means a strong New Zealand.

Your opportunity

We’re seeking a experienced, highly skilled Project-Programme Coordinator to support significant project and programme activity across a complex and meaningful portfolio of work.

This role requires confidence, sound judgement and strong initiative management capability. You will support planning, monitoring, reporting, governance coordination and financial tracking, while bringing the experience to add value quickly and operate with a high level of independence.

Reporting to the Senior Portfolio Business Partner and supporting the Enterprise Portfolio Office (EPO), you’ll play a key role in keeping initiative P3 activities running smoothly, supporting informed decision-making and enabling successful delivery across a high-priority programme environment.

What you’ll be doing

• Setting up, maintaining and improving initiative documentation, systems and delivery artefacts
• Collecting, maintaining and interpreting data to support project and programme planning, reporting and decision-making
• Preparing high-quality reports, dashboards and presentations for senior stakeholders and governance forums
• Monitoring and tracking project and programme costs, highlighting risks, issues or variances as needed
• Maintaining risk, issue and variation registers
• Coordinating and supporting meetings, workshops and governance forums, including agendas, minutes, actions and follow-up to keep delivery on track
• Supporting external governance and stakeholder meetings, including travel and event coordination where needed

About you

You’ll be an experienced, detail-focused coordinator who can step confidently into a complex programme environment and make an immediate contribution. You’re highly organised, proactive and comfortable working across multiple priorities, senior stakeholders and moving parts.

We’d love to hear from you if you have:

• Significant experience in project, programme or portfolio coordination, ideally within complex delivery environments
• Hands-on experience supporting project reporting, including financial reporting, governance reporting and status updates
• Strong organisational skills with the ability to prioritise and meet deadlines
• Strong capability using Microsoft tools, project systems and data to support accurate reporting and delivery oversight
• Excellent written, verbal and interpersonal communication skills
• The ability to build effective relationships with a wide range of stakeholders
• Confidence working with external organisations and stakeholders in a collaborative, partnership-focused way
• A proactive and solutions-focused mindset

Ideally, you’ll also bring:

• Experience using project, programme or portfolio management tools and frameworks
• Relevant project management training or certification, such as PRINCE2, Agile, PMP or similar

Why you should join us

Make a difference - Together with our farmers, help us drive positive progress for the sector and country we love. Our credible work supports a sustainable future for farmers, the environment and communities across Aotearoa New Zealand.

Bring the whole you- We put people at the heart of what we do. We welcome all that you are and support your wellbeing, so you thrive personally and professionally.

Join a vibrant culture - Be part of a team that truly believes in our values. We have the courage to take bold action and the curiosity to drive innovation. Our credibility shines in our evidence-based work and our connectedness builds meaningful, collaborative relationships.

Empowering you - We succeed when you do, which is why we champion the development and growth of our people. We empower you to do and be at your best through learning opportunities and great benefits.

Applications close Tuesday 29 September 2026 at 10.00pm. Please note, we may begin shortlisting before the closing date.

Note: To be considered for this position, applicants must currently reside in New Zealand