Project-Cost Bookkeeper & Inventory Controller

Rivers Labour Consultants; Howick; On-site; NZD 65,000 - 95,000; Full time

Job summary

Rivers Labour Consultants is looking for a diligent finance professional to manage end-to-end accounting tasks across supplier invoicing, accounts receivable, payroll (where applicable), and project costing. You will ensure accurate record-keeping, timely reconciliations and support with monthly management reporting.

The role covers inventory control for solar components, asset registers, and cash flow monitoring, with emphasis on process improvements and internal controls.

Qualifications

• Experience in processing supplier and customer invoices and completing reconciliations.
• Strong bookkeeping and accounting software skills.
• Proficient in Excel for financial reporting and analysis.

Responsibilities

• Capture and process supplier invoices and expense claims.
• Process customer invoices and maintain accounts receivable records.
• Record daily financial transactions in the accounting system.
• Maintain complete and accurate financial records and supporting documentation.
• Process journals and general ledger entries where required.
• Ensure all financial transactions are recorded accurately and timeously.
• Match supplier invoices to purchase orders and goods received notes.
• Process supplier payments in accordance with agreed payment terms.
• Reconcile supplier statements and resolve account discrepancies.
• Prepare customer invoices, statements and supporting documentation.
• Follow up on outstanding debtor accounts and assist with collections.
• Reconcile customer accounts and investigate outstanding balances.
• Perform daily and monthly bank reconciliations.
• Reconcile general ledger control accounts.
• Investigate and resolve reconciliation discrepancies.
• Reconcile VAT control accounts and assist with VAT submissions.
• Assist with cash flow monitoring and reporting.
• Allocate labour, materials, subcontractor and equipment costs to individual projects.
• Monitor project expenditure against approved budgets.
• Maintain accurate job costing records.
• Track project-related expenses throughout the installation lifecycle.
• Assist with Work-in-Progress (WIP) reporting.
• Support project profitability reporting.
• Assist management with project cost analysis and variance reporting.
• Maintain accurate inventory records for solar panels, inverters, batteries, electrical components and installation materials.
• Reconcile inventory movements between stores and project sites.
• Assist with regular stock counts and stock reconciliations.
• Investigate inventory discrepancies and recommend corrective actions.
• Monitor inventory levels and assist with procurement planning.
• Maintain accurate records of company assets and equipment.
• Assist with fixed asset register maintenance.
• Assist with payroll preparation and processing (where applicable).
• Capture payroll journals.
• Maintain payroll records and employee payment documentation.
• Assist with payroll reconciliations.
• Assist with month-end and year-end financial close processes.
• Prepare supporting schedules and reconciliations.
• Assist in preparing monthly management accounts and financial reports.
• Produce reports as requested by management.
• Assist with budgeting and forecasting where required.
• Maintain organised filing systems for financial records.
• Ensure compliance with company financial policies and procedures.
• Assist with audit preparation and provide supporting documentation.
• Ensure accurate record keeping in accordance with statutory requirements.
• Support continuous improvement of finance processes and internal controls.

Skills

Analytical

Time Management

Bookkeeping

Tools

Accounting Software

Microsoft Excel

R

Inventory Control

Job description

Rivers Labour Consultants is looking for a diligent finance professional to manage end-to-end accounting tasks across supplier invoicing, accounts receivable, payroll (where applicable), and project costing. You will ensure accurate record-keeping, timely reconciliations and support with monthly management reporting.

The role covers inventory control for solar components, asset registers, and cash flow monitoring, with emphasis on process improvements and internal controls.