Project Coordinator

Department of Conservation - Te Papa Atawhai; Wellington; Hybrid; NZD 81,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

The Department of Conservation, Te Papa Atawhai, Wellington, seeks a Project Coordinator to bring structure and momentum to complex work. You will support project managers, manage budgets and governance processes, and maintain accurate documentation to keep projects on track.

You’ll build strong relationships across DOC and with partners, ensuring risks are managed, information is clear, and decisions are well‑informed. Flexible working is available where appropriate.

Qualifications

• Experience coordinating projects and supporting successful project delivery in a complex environment.
• Strong planning, organisation, and prioritisation skills to manage competing demands and deadlines.
• Proven ability to monitor project resources, budgets, risks, and reporting with high accuracy.
• Strong relationship management skills and ability to work with diverse stakeholders.
• Excellent written and verbal communication for project documentation and governance reporting.
• Agility and continuous improvement mindset to adapt to changing priorities and optimise processes.
• Familiarity with PRINCE2, Agile, Waterfall, DevOps or similar delivery approaches.

Responsibilities

• Coordinate and support the delivery of projects, ensuring activities are tracked to time, cost, and quality outcomes.
• Maintain high‑quality project documentation, plans, registers, reports, governance papers, agendas and records.
• Monitor resources, budgets, forecasts, accruals, and financial reporting to support sound decisions.
• Identify, track, and escalate risks and issues with mitigating actions progressed.
• Build effective relationships across DOC and with external partners to support delivery.

Skills

Project coordination

Planning & prioritisation

Budget monitoring

Stakeholder relationship management

Written & verbal communication

Governance reporting

PRINCE2 / Agile familiarity

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Help drive projects that support conservation outcomes by bringing people, plans, budgets, and governance together to deliver success $80,695.00 - $110,000.00 x2 permanent full-time opportunities, Wellington location

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa

About the role

Be part of the team delivering projects that help protect and restore Aotearoa New Zealand's natural and cultural heritage. We're looking for an organised and proactive Project Coordinator who thrives on bringing structure, clarity, and momentum to complex pieces of work. In this role, you'll work alongside Project Managers, project teams, and key stakeholders across DOC, helping to coordinate resources, budgets, governance processes, and project activities that contribute to meaningful conservation outcomes. As a trusted project support professional, you'll play a pivotal role in ensuring projects remain on track, risks are managed, information is accurate, and decision-makers have the insights they need to achieve successful outcomes. You'll build strong relationships across the organisation and with external partners, helping to create a collaborative and delivery-focused environment.

The position will be focussed on:

• Coordinate and support the delivery of projects, ensuring activities are tracked and managed to agreed time, cost, and quality outcomes
• Maintain high-quality project documentation, plans, registers, reports, governance papers, agendas, and meeting records
• Monitor project resources, budgets, forecasts, accruals, and financial reporting to support sound decision-making
• Identify, track, and escalation project risks and issues, ensuring appropriate mitigation and resolution actions are progressed
• Build effective working relationships across DOC and with external partners, contributing positively to project teams and stakeholder engagement

Ngā pūkenga me ngā wheako | Skills and experience

• Experience coordinating projects and supporting successful project delivery in a complex environment
• Strong planning, organisation, and prioritisation skills, with the ability to manage competing demands and deadlines
• Proven ability to monitor project resources, budgets, risks, and reporting requirements with a high level of accuracy
• Strong relationship management skills and the ability to work collaboratively with a diverse range of stakeholders
• Excellent written and verbal communication skills, including the preparation of project documentation and governance reporting
• Demonstrated agility and continuous improvement mindset, with the ability to adapt to changing priorities while identifying opportunities to improve and optimise processes
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
• Experience working with project delivery methodologies such as PRINCE2, Agile, Waterfall, DevOps, or similar approaches
• An understanding of Te Tiriti o Waitangi and the role of the Māori Crown relationship, with a willingness to incorporate te reo Māori and tikanga into everyday work practices

He aha ngā pāinga mōu? | What’s in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and is working towards being an organisation that is diverse, equitable, and inclusive by default.

We also support flexible working arrangements for our kaimahi across Aotearoa, with options considered based on the role and in discussion with your leader.

Salary: $80,695.00 - $110,000.00, depending on skills and experience.

Eligibility: You must hold a valid NZ work visa that covers the duration of employment.

Applications close at 11:59 pm on Wednesday, 28 October 2026.

For further enquiries, please contact Alan Brian, [e-mail]

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa

The Department of Conservation, Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive. Ko tā Te Papa Atawhai he tiaki, he whakarauora anō hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata. Our people bring this vision to life. Spread across Aotearoa, they care for our land, water, and native species. From frontline rangers and technical experts to vital support teams - we have a diverse range of roles. Read more about DOC