Production/Events Assistant

Diocesan School For Girls; Auckland; On-site; NZD 30,000 - 47,000; Part time

Job summary

Diocesan School For Girls in Auckland seeks a part-time Costume and Wardrobe Coordinator for 20 hours per week during the school term, starting in Term 1, 2027. You will coordinate costumes, props, and set materials for curriculum performances and events, while maintaining wardrobes and supporting stage setups.

Role involves liaising with external venues and suppliers, managing entries and safety documentation, and assisting teachers with creative event execution across drama, dance, and music.

Qualifications

• Experience in costume or wardrobe management, props, technical/stage production, or events (theatre, dance or similar).
• Excellent organisational skills and the ability to juggle multiple productions/events and deadlines at once.
• A flexible, hands-on approach, with availability for some evenings and weekends around performance season.
• Confidence liaising with external venues, suppliers and organisations.
• A collaborative approach and genuine enthusiasm for supporting student creativity and performance.

Responsibilities

• Coordinate costumes, props, set materials and/or instruments for curriculum performances and events across Drama, Dance, Music.
• Maintain, catalogue and manage the faculty's wardrobes, including washing, repairs and storage solutions.
• Support event set-up, pack-down and stage-hand duties, including being backstage, side-stage, or stage-managing curriculum performances.
• Liaise with external organisations, venues and suppliers, competition facilitators and manage entries, safety documentation and royalties (including APRA).
• Work alongside classroom teachers to understand the creative vision for each event, and support with costumes, props, cues, scripts, instrument set-up, recording studio bookings, rock band administration.

Skills

Costume/wardrobe management

Organisational skills

Evenings & weekends availability

Liaising with external venues

Collaborative approach

Job description

Job Description

Mō te tūranga: About the role

• Coordinate costumes, props, set materials and/or instruments for curriculum performances and events across Drama, Dance, Music.
• Maintain, catalogue and manage the faculty's wardrobes, including washing, repairs and storage solutions.
• Support event set-up, pack-down and stage-hand duties, including being backstage, side-stage, or stage-managing curriculum performances.
• Liaise with external organisations, venues and suppliers, competition facilitators and manage entries, safety documentation and royalties (including APRA).
• Work alongside classroom teachers to understand the creative vision for each event, and support with costumes, props, cues, scripts, instrument set-up, recording studio bookings, rock band administration.

This role is 20-hours-per-week school term only. Core hours will be during the school day, with flexibility to shift around performance weeks when evening and weekend support is needed. The role reports to the Head of Faculty - Arts, and the role is available to start in Term 1, 2027.

Desired Skills and Experience

Ngā pūkenga me whai: We're looking for someone with

• Experience in costume or wardrobe management, props, technical/stage production, or events (theatre, dance or similar).
• Excellent organisational skills and the ability to juggle multiple productions/events and deadlines at once.
• A flexible, hands-on approach, with availability for some evenings and weekends around performance season.
• Confidence liaising with external venues, suppliers and organisations.
• A collaborative approach and genuine enthusiasm for supporting student creativity and performance.

You’ll be joining a highly creative and collegial Arts Faculty, supporting some of the school's most loved events, Shakespeare Festival, Night of Dance, One Act Plays, Open Mics, Scholarship Arts Showcase, Bandquest and more - helping give our students authentic, high-level performance opportunities.