Procurement and Contract Lead

Eastern Institute of Technology; Auckland; Hybrid; NZD 87,000 - 109,000; Full time

Job summary

Eastern Institute of Technology seeks a permanent full-time Procurement and Contract Lead based in Hawke's Bay. The role leads procurement and contract management, ensuring transparent sourcing and effective contract handling within the organisation.

The appointing salary ranges from NZ$87,217 to NZ$109,021 and depends on skills and experience. You will report to the Chief Financial Officer and drive procurement strategies, governance and performance across EIT.

Qualifications

• Significant experience leading end-to-end procurement and sourcing activities.
• Experience negotiating with suppliers and establishing contracts.
• Strong knowledge of procurement governance and contract management.
• Experience developing procurement frameworks, policies and processes.
• Excellent stakeholder engagement and communication skills.

Responsibilities

• Lead and oversee procurement activities across EIT ensuring robust, transparent sourcing approaches.
• Ensure procurement activities align with organisational policies and authorities.
• Act as SME for procurement and contract management.
• Lead management of contract framework, library and pipeline.
• Review contracts and guide obligations, renewals and performance expectations.
• Identify risks and implement mitigation strategies.
• Develop and implement procurement templates and guidance to boost capability.
• Drive continuous improvement of procurement practices.
• Prepare procurement, contract and spend analyses for planning and decision-making.
• Build stakeholder relationships across EIT.

Skills

End-to-end procurement

Supplier negotiations

Contract management

Procurement governance

Stakeholder engagement

Communication

Education

Business/Commerce/Finance degree

Job description

We are seeking a permanent full-time Procurement and Contract Lead based in Hawke's Bay. This role leads EIT's procurement and contract management practices, ensuring goods and services are sourced effectively, and contracts are managed in a consistent, practical and transparent way.

The appointing salary for this role will be between $87,217 and $109,021, dependent on skills and experience.

The Procurement and Contract Lead is based in Hawke's Bay and reports to the Chief Financial Officer and will be responsible for:

• Lead and oversee procurement activities across EIT ensuring sourcing approaches, evaluation processes and recommendations are robust, transparent and fit for purpose.
• Ensure procurement activities align with organisational policies, procedures and delegated authorities.
• Act as EIT's subject matter expert for procurement and contract management, influencing decision-making and promoting consistent organisational practice.
• Lead the management of EIT's contract management framework, including the contract library and procurement pipeline.
• Review contracts and provide guidance on contract obligations, renewals, variations, extensions and supplier performance expectations.
• Identify contract and supplier risks and implement mitigation strategies to support effective risk management.
• Develop and implement procurement frameworks, tools, templates and guidance to improve organisational capability and consistency.
• Drive continuous improvement initiatives by reviewing current procurement and contract management practices.
• Develop and present procurement, contract and spend analysis to support strategic planning and executive decision-making.
• Build positive stakeholder relationships and contribute to projects and initiatives that improve procurement and contract management outcomes across EIT.

To be successful in this role you will have:

• Significant experience leading end-to-end procurement and sourcing activities, including tenders, supplier negotiations and contract establishment.
• Demonstrated experience providing expert procurement advice and influencing managers and senior leaders.
• Strong knowledge of procurement governance, contract management, risk management and supplier relationship management.
• Experience developing and implementing procurement frameworks, policies, processes and continuous improvement initiatives.
• A relevant degree in business, commerce, finance or a related discipline, or equivalent professional experience.
• Excellent stakeholder engagement, influencing and relationship management skills.
• Strong written and verbal communication skills with the ability to present advice to a range of audiences.
• Sound judgement, initiative and proven problem-solving capability.
• A continuous improvement mindset with a focus on organisational effectiveness and value creation.
• The ability to build collaborative working relationships and work effectively across diverse stakeholder groups.

As an inclusive and supportive employer, we value diversity and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the advert, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your Cover Letter. For more information, please view the Position Description below.

EIT is a vibrant and progressive tertiary institute with campuses in Tairāwhiti (Gisborne), Hawke’s Bay, and Auckland, and learning centres throughout the region. We are committed to Te Tiriti o Waitangi and to delivering services that meet the needs of Māori learners and their whānau, as well as iwi aspirations.

Applicants should have NZ residency or a valid NZ work visa and will undergo pre-employment checks.