People and Culture Coordinator

Eastern Institute of Technology; Auckland; Hybrid; NZD 65,000 - 85,000; Full time

Job summary

Eastern Institute of Technology in Auckland is seeking a full-time, 12-month fixed-term People & Culture Coordinator to provide parental leave cover within our People, Culture and Wellbeing team. Reporting to the Director People and Organisational Effectiveness, this role supports managers and kaimahi with People processes while ensuring records, systems and services are accurate and accessible.

You will coordinate operational activities, guide on policies, maintain records, support HR systems,

Qualifications

• Experience in a People & Culture or HR environment.
• Sound understanding of employment processes and employee lifecycle.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Confidence working with systems, databases and digital tools.
• Experience maintaining records, reports and documentation.
• Strong customer service and collaborative approach.
• Proficiency in Microsoft 365 and HRIS/SharePoint systems.
• Proactive mindset focused on continuous improvement and delivering quality outcomes.

Responsibilities

• Coordinating and delivering People operational activities through to completion.
• Providing managers and kaimahi with practical guidance on People processes, policies and resources.
• Maintaining People records, employment documentation, registers and personnel files.
• Supporting the quality and maintenance of People systems, data and reporting.
• Coordinating People-led training, development programmes and learning activities.
• Coordinating onboarding and induction activities for new kaimahi.
• Maintaining People information, resources and content across internal platforms.
• Developing and improving People forms, templates, self-service tools and documentation.
• Supporting delivery of People and Organisational Effectiveness projects and improvement initiatives.
• Identifying opportunities to improve service delivery, administration, systems and ways of working.

Skills

People & Culture experience

Employee lifecycle knowledge

Organisational skills

Attention to detail

Communication skills

Systems & digital tools

Customer service

Microsoft 365

Tools

HRIS

SharePoint

Microsoft 365

Job description

We are seeking a full-time, 12-month fixed-term People & Culture Coordinator to provide parental leave cover within our People, Culture and Wellbeing team. Reporting to the Director People and Organisational Effectiveness, this role provides responsive and practical People support across the organisation, helping managers and kaimahi navigate People processes while ensuring information, records, systems, programmes and services are accurate, accessible and well maintained. The position supports effective People service delivery through strong coordination, practical guidance and continuous improvement of People processes and ways of working.

The appointing salary for this role will be dependent on skills and experience.

The People & Culture Coordinator is based in our People, Culture and Wellbeing team and will be responsible for:

• Coordinating and delivering People operational activities and requests through to completion.
• Providing managers and kaimahi with practical guidance on People processes, policies and resources.
• Maintaining People records, employment documentation, registers and personnel files.
• Supporting the quality and maintenance of People systems, data and reporting.
• Coordinating People-led training, development programmes and learning activities.
• Coordinating onboarding and induction activities for new kaimahi.
• Maintaining People information, resources and content across internal platforms.
• Developing and improving People forms, templates, self-service tools and documentation.
• Supporting the delivery of People and Organisational Effectiveness projects and improvement initiatives.
• Identifying opportunities to improve service delivery, administration, systems and ways of working.

To be successful in this role you will have:

• Experience in a People & Culture, Human Resources or similar environment.
• Sound understanding of employment processes and the employee lifecycle.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Confidence working with systems, databases and digital tools.
• Experience maintaining records, reports and documentation.
• Strong customer service skills and a collaborative approach to working with others.
• Proficiency in Microsoft 365 and experience with HRIS, recruitment or SharePoint systems.
• A proactive mindset with a focus on continuous improvement and delivering quality outcomes.

As an inclusive and supportive employer, we value diversity and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the advert, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your Cover Letter. For more information, please view the Position Description below.

EIT is a vibrant and progressive tertiary institute with campuses in Tairāwhiti (Gisborne), Hawke’s Bay, and Auckland, and learning centres throughout the region. We are committed to Te Tiriti o Waitangi and to delivering services that meet the needs of Māori learners and their whānau, as well as iwi aspirations.

Applicants should have NZ residency or a valid NZ work visa and will undergo pre-employment checks.