Private Secretary (Administration/Executive Support) (Expression of Interest)

Department of Internal Affairs; Wellington; On-site; NZD 72,000 - 101,000; Full time

Job summary

The Department of Internal Affairs (DIA) seeks expressions of interest for a Private Secretary (Administration and Executive Support) in Wellington to support Ministerial offices. This is an ongoing expression of interest for vacancies across the Parliamentary term.

You will manage the Minister's diary, travel and meeting arrangements, coordinate workflows, prepare documentation, and liaise with internal teams and external stakeholders to ensure smooth operations and compliant records.

Qualifications

• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities.
• Experience in executive support or administration roles.
• Strong interpersonal and communication skills.
• A proactive, solutions-focused approach.
• Professionalism and discretion.

Responsibilities

• Manage the Minister's diary, travel, and meeting arrangements.
• Coordinate office workflows and administrative processes.
• Prepare and manage correspondence and documentation.
• Support financial and office administration processes.
• Liaise with internal teams, agencies, and external stakeholders.
• Ensure accurate record-keeping and compliance with processes.
• Provide general operational support to the Minister and office.

Skills

Organisational skills

Multitasking

Executive support

Interpersonal skills

Discretion

Proactive attitude

Job description

Private Secretary (Administration/Executive Support) (Expression of Interest)

Job Info

• Job Identification 1002860
• Posting Date 05/20/2026, 11:09 PM
• Locations 45 Pipitea Street, Wellington, 6011, NZ
• Apply Before 11/05/2026, 09:00 PM
• Job Schedule Full time

Job Description

Ministerial Resourcing are seeking expressions of interest for the Private Secretary (Administration and Executive Support) role, across Ministerial Offices.

This is an ongoing expression of interest. Applications will be reviewed as vacancies arise, both current and future, including fixed-term, roving, acting and events-based opportunities aligned with the Parliamentary term.

As a Private Secretary (Administration and Executive Support), you provide essential administrative support, ensuring the smooth day-to-day operation of the Minister's office.

What you'll do

In this role, you will:

• Manage the Minister's diary, travel, and meeting arrangements
• Coordinate office workflows and administrative processes
• Prepare and manage correspondence and documentation
• Support financial and office administration processes
• Liaise with internal teams, agencies, and external stakeholders
• Ensure accurate record-keeping and compliance with processes
• Provide general operational support to the Minister and office

The Private Secretary (Administration and Executive Support) plays a key role in ensuring the office operates efficiently and effectively.

What we're looking for

We're interested in people who bring:

• Strong organisational skills and attention to detail
• Ability to manage multiple tasks and competing priorities
• Experience in executive support or administration roles
• Strong interpersonal and communication skills
• A proactive, solutions-focused approach
• Professionalism and discretion

You'll also demonstrate the ability to operate effectively in a fast-paced and dynamic environment.

Why Join Us?

This is a unique opportunity to gain firsthand experience in the workings of Executive Government. You'll be employed by the Department of Internal Affairs (DIA) and supported by the Ministerial Resourcing team, who ensure Ministers' offices are staffed with skilled professionals.

We're committed to making New Zealand better for New Zealanders - and we're looking for someone who shares that purpose.

Type: Events-based (aligned with the 3-year parliamentary term)

Location: Wellington

Salary Band: $71,767 - $101,349 per annum (based on skills, experience, and internal parity)

Applicants must be New Zealand Citizens or Permanent Residents and able to obtain and maintain a national security clearance at CONFIDENTIAL or above. Please assess your eligibility using the Protective Security Requirements tool.