Executive Support for Ministerial Office Operations

Department of Internal Affairs; Wellington; On-site; NZD 72,000 - 101,000; Full time

Job summary

The Department of Internal Affairs (DIA) seeks expressions of interest for a Private Secretary (Administration and Executive Support) in Wellington to support Ministerial offices. This is an ongoing expression of interest for vacancies across the Parliamentary term.

You will manage the Minister's diary, travel and meeting arrangements, coordinate workflows, prepare documentation, and liaise with internal teams and external stakeholders to ensure smooth operations and compliant records.

Qualifications

• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities.
• Experience in executive support or administration roles.
• Strong interpersonal and communication skills.
• A proactive, solutions-focused approach.
• Professionalism and discretion.

Responsibilities

• Manage the Minister's diary, travel, and meeting arrangements.
• Coordinate office workflows and administrative processes.
• Prepare and manage correspondence and documentation.
• Support financial and office administration processes.
• Liaise with internal teams, agencies, and external stakeholders.
• Ensure accurate record-keeping and compliance with processes.
• Provide general operational support to the Minister and office.

Skills

Organisational skills

Multitasking

Executive support

Interpersonal skills

Discretion

Proactive attitude

Job description

The Department of Internal Affairs (DIA) seeks expressions of interest for a Private Secretary (Administration and Executive Support) in Wellington to support Ministerial offices. This is an ongoing expression of interest for vacancies across the Parliamentary term.

You will manage the Minister's diary, travel and meeting arrangements, coordinate workflows, prepare documentation, and liaise with internal teams and external stakeholders to ensure smooth operations and compliant records.