Pre-Construction Administrator

Footprint Homes NZ Ltd; New Zealand; On-site; NZD 39,000 - 44,000; Part time

Benefits offered by this job

Monthly bonus

Job summary

Footprint Homes NZ Ltd is seeking a highly organised Pre-Construction Administrator to support our Operations Manager through the preliminary enquiry and pricing process.

This hands-on administration and coordination role focuses on gathering, checking and recording information for PPIs, while not being responsible for estimating or QS tasks. A clear eye for detail and strong admin skills will help manage multiple enquiries efficiently.

Qualifications

• Experience in residential construction or building administration is preferred.
• Solid organisational and data-recording skills are essential.
• Ability to read and understand plans and specifications.
• Strong attention to detail and accuracy in handling information.

Responsibilities

• Provide day-to-day administrative support to the Operations Manager through the PPI process.
• Greet visitors, collect contact details and pass to the Customer Service Manager.
• Assist with gathering and organising information required for each PPI.
• Review plans, sketches and project information to identify missing data.
• Request and follow up consultant, architect and service cost proposals.
• Obtain transport pricing for transportable Granny Flats and Tiny Homes.
• Coordinate information and costs for engineering, siteworks, wastewater and other requirements.
• Enter and update information in pricing templates and PPI packs.
• Ensure information is complete before passing the PPI for review.
• Maintain accurate information in CRM and internal dashboards.
• Follow up outstanding information to keep enquiries progressing.

Skills

Organised

Administration

Microsoft Word & Excel

Communication

Multi-tasking

Tools

Rave Build

Job description

Footprint Homes is looking for a highly organised Pre-Construction Administrator to support our Operations Manager through the preliminary enquiry and preliminary pricing process.

This is a hands-on administration and prelim coordination role. You will help ensure that the information, consultant costs, site costs, transport pricing and project details required for each Preliminary Pricing Indication (PPI) are obtained, followed up and accurately recorded.

You will work with plans, specifications and project information, but you will not be responsible for preparing estimates or working as a Quantity Surveyor. The role is about keeping information organised, identifying what is missing, following things up and keeping each enquiry moving through the process.

This would suit someone with good residential construction knowledge and strong administration skills who enjoys working with detail and coordinating multiple moving parts.

About the role

Footprint Homes is looking for a highly organised Pre-Construction Administrator to support our Operations Manager through the preliminary enquiry and preliminary pricing process.

This is a hands-on administration and prelim coordination role. You will help ensure that the information, consultant costs, site costs, transport pricing and project details required for each Preliminary Pricing Indication (PPI) are obtained, followed up and accurately recorded.

You will work with plans, specifications and project information, but you will not be responsible for preparing estimates or working as a Quantity Surveyor. The role is about keeping information organised, identifying what is missing, following things up and keeping each enquiry moving through the process.

This would suit someone with good residential construction knowledge and strong administration skills who enjoys working with detail and coordinating multiple moving parts.

Key responsibilities

• Provide day-to-day administrative support to the Operations Manager through the preliminary enquiry and PPI process.
• Greet visitors to our display yard, assist with initial enquiries, collect contact details and pass these through to the Customer Service Manager.
• Assist with gathering and organising the information required for each PPI.
• Review plans, sketches, specifications and project information to identify missing or outstanding information.
• Request and follow up consultant and architect fee proposals.
• Request and follow up engineering and other project-specific service costs.
• Obtain transport pricing for transportable Granny Flats and Tiny Homes.
• Coordinate information and costs relating to engineering, siteworks, wastewater, stormwater and other project-specific requirements.
• Enter and update information within our pricing templates, specifications and PPI information packs.
• Check that required information has been received and is complete before the PPI is passed to the Operations Manager for review.
• Maintain accurate information in Rave Build CRM and our internal workflow dashboard.
• Follow up outstanding information with consultants, suppliers and other contacts to keep enquiries progressing.
• Provide general administration and coordination support to the Operations Manager and wider team.

About you

We are looking for someone who is organised, practical and confident dealing with people, with enough residential construction knowledge to understand plans, specifications and the general building process.

You will ideally have:

• Experience in residential construction, building administration, project administration or a similar environment.
• A practical understanding of how a residential building project progresses.
• The ability to look at plans and specifications and understand the general information being shown.
• Strong administration and organisational skills.
• Excellent attention to detail and accuracy.
• Confidence using Microsoft Word and Excel.
• The ability to manage multiple enquiries and keep track of outstanding information.
• A proactive approach — you will be someone who sees something is missing and follows it up rather than waiting to be asked.
• Confidence communicating with consultants, engineers, suppliers and contractors.
• The ability to work independently while keeping the Operations Manager informed.
• Rave Build experience would be an advantage but is not essential.

Importantly, this is not a QS or estimating role

You do not need to be a Quantity Surveyor or qualified estimator for this position.

We are looking for someone with solid residential construction knowledge who enjoys administration, coordination, following things through and keeping information organised.

The successful person will support the pricing process rather than be responsible for independently producing construction estimates.

What we offer

• Part-time hours – 25 hours per week
• Monday to Friday, 9.30am–3.00pm
• $30 per hour + monthly bonus
• A varied role within a growing NZ transportable-home business
• A supportive role working closely with the Operations Manager
• The opportunity to become an important part of our pre-construction process

If you are organised, switched-on, have a good understanding of residential construction and enjoy making sure things actually get done, we'd love to hear from you.