Personal Assistant to Chief Nurse

New Zealand Government; Gisborne; On-site; NZD 55,000 - 86,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking a proactive Personal Assistant to support the Chief Nurse at Gisborne Hospital. This full-time role provides high-level administrative support to the Chief Nurse and the Office of the Chief Nurse team, contributing to efficient operations and strong stakeholder collaboration.

You will manage calendars, coordinate meetings, support planning and reporting, and maintain quality systems while engaging with internal and external stakeholders.

Qualifications

• Proven experience as a PA or senior administrator, ideally in a healthcare setting.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills (SharePoint, Outlook, Word, Excel, PowerPoint).
• Strong time management and the ability to prioritise competing demands.
• Flexible, professional, and team-focused approach.

Responsibilities

• Manage calendars, meetings, and communications.
• Support departmental planning, reporting, and quality systems.
• Liaise with internal and external stakeholders.
• Contribute to ongoing improvement initiatives within the team.

Skills

PA experience

Communication skills

Time management

Team-oriented

Tools

SharePoint

Outlook

Word

Excel

PowerPoint

Job description

Tairawhiti/GisborneFull-time/Permanent 1.0FTE

Be at the heart of healthcare leadership in a role where no two days are the same.

Enjoy a supportive team culture, flexible working options, and the chance to make a meaningful impact.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

Are you a highly organised and motivated administrator who thrives in a fast-paced environment? Do you enjoy supporting leaders, juggling priorities, and ensuring the smooth day-to-day running of a department?

We are seeking a proactive and professional Personal Assistant to support the Chief Nurse at Gisborne Hospital. This is a full-time role providing high-level administrative support to the Chief Nurse and the broader Office of the Chief Nurse team.

In this role, you’ll use your exceptional communication, coordination, and time management skills to:

• Manage calendars, meetings, and communications
• Support departmental planning, reporting, and quality systems
• Liaise with internal and external stakeholders
• Contribute to ongoing improvement initiatives within the team

You’ll be a key point of contact within the hospital and the wider Tairāwhiti community, so professionalism, discretion, and relationship-building will be critical to your success.

Position Description: PA to CN

About the Team/Service/ Location

The Office of the Chief Nurse at Gisborne Hospital plays a crucial role in upholding the safety, quality, and professional standards of nursing care across the region. We are a friendly, collaborative team passionate about delivering excellent outcomes for our community.

For more information on living and working in Gisborne click hereMore information about our Region see here

About you

To succeed in this role, you will bring:

• Proven experience as a PA or senior administrator, ideally in a healthcare setting
• Excellent written and verbal communication skills
• Advanced Microsoft Office skills (SharePoint, Outlook, Word, Excel, PowerPoint) with the ability to quickly adapt to and become proficient in a broad range of IT systems, platforms and digital technologies.
• Strong time management and the ability to prioritise competing demands
• A flexible, professional, and team-focused approach

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.