Personal Assistant to Group Manager Mental Health and Addictions

Te Whatu Ora - Health New Zealand; Gisborne; On-site; NZD 50,000 - 70,000; Full time

Job summary

Health New Zealand | Te Whatu Ora, Gisborne Hospital, is seeking a highly organized Personal Assistant to support the Group Manager Mental Health and Addictions and the Chief Medical Officer. The role involves diary management, meeting coordination, and preparing reports and presentations in a fast-paced environment.

Based in Gisborne, you will operate across Corporate Services and Te Ara Maioha Mental Health & Addiction Service, delivering confidential, proactive administrative support with

Qualifications

• Experience in a PA, EA or senior admin role.
• Ability to manage multiple priorities and busy schedules.
• Strong communication and attention to detail.
• Confidentiality and professional discretion.
• Ability to build good working relationships across teams.

Responsibilities

• Manage diaries and coordinate meetings for the Group Manager Te Ara Maioha and CMO.
• Prepare reports and presentations for leadership reviews.
• Support day-to-day running of the GM's office and responsive executive support.
• Assist across two areas: Corporate Services and Te Ara Maioha Mental Health & Addiction Service.
• Collaborate with senior leaders to ensure smooth operations.

Skills

PA/EA experience

Diary management

Communication

Confidentiality

Interpersonal skills

Tools

Microsoft Office

Job description

Personal Assistant to Group Manager Mental Health and Addictions

• Full-time
• Fixed Term - 30 July 2027

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We have an exciting opportunity for a highly organised and proactive Personal Assistant to join our team in a key role within Te Whatu Ora Tairawhiti. This position provides a unique chance to work closely with senior leaders and contribute to the effective delivery of services that support improved health outcomes for our community.

We are seeking a personal assistant to provide dedicated support to the Group Manager Te Ara Maioha (Mental Health and addiction services), together with additional support to the Chief Medical Officer (CMO).

This is a busy and varied role where no two days are the same. Youll be right at the heart of things managing diaries, coordinating meetings, pulling together reports and presentations, and ensuring the smooth day to day running of the GMs office, while also providing responsive support to the CMO.

This role sits across two areas Corporate Services (Professional Leadership) and Te Ara Maioha Mental Health & Addiction Service.

Based at Gisborne Hospital, youll be part of a supportive and collaborative environment, working alongside experienced leaders who are passionate about improving health outcomes in our community.

For more information on living and working in Gisborne click here

More information about our Region see here

About you

• Experience in a PA, EA or Senior admin role
• Confidence managing multiple priorities and busy schedules
• Strong skills across Microsoft office and admin systems
• Great communication skills and attention to detail
• The ability to use initiative and think ahead
• A calm, professional approach and strong sense of confidentiality
• The ability to build good working relationships with a wide range of people

It would be a bonus if you have:

• Experience in the health sector

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Job details

Job Reference:

Job Reference: HAU02865

Location:

North Island - Gisborne - Gisborne

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Administration - Administration