Personal Assistant | Parental Leave Cover

SmartRecruiters, Inc.; Christchurch; On-site; NZD 60,000 - 75,000; Part time

Benefits offered by this job

Subsidised health insurance

22 days annual leave

Social events and firm activities

Environmental and sustainability focus

Job summary

Deloitte Christchurch is seeking a Personal Assistant for a 6-month parental leave cover to support Partners and the wider team. The role focuses on diary management, travel coordination, financial administration, CRM maintenance and office operations.

Ideal candidates will have proven PA experience, strong organisation, clear communication, and the ability to build relationships across levels. Proficiency in Microsoft Office and a proactive approach are essential.

Qualifications

• Experience in a professional Personal Assistant or similar role.
• Strong organisational skills with ability to juggle priorities.
• Clear communication and confidence at all levels.
• Ability to build internal/external relationships.
• Proficiency in Microsoft Office applications.
• Excellent attention to detail and proactive planning.
• Commitment to ongoing learning and development.

Responsibilities

• Provide diary management and coordinate meetings for Partners.
• Coordinate travel and external/internal events and logistics.
• Handle expenses and invoicing processes for Partners and team.
• Maintain CRM and other business systems; ensure up-to-date records.
• Support culture initiatives and contribute to office communications.
• Develop efficient office systems to improve productivity.
• Assist with event materials, content and delivery for meetings.
• Provide broad office-wide support and ad-hoc tasks as required.

Skills

Experience in a comparable role

Organisational capability

Communication skills

Relationship building

Microsoft Office

Attention to detail

Continuous learning

Tools

CRM

Billing systems

Time management tools

Job description

Personal Assistant | Parental Leave Cover

• Contract

Join us. But be you. At Deloitte, you’ll do more than just join something, you’ll add something. You’ve found a place that values your curiosity, passion, and desire to work alongside brilliant people on the things that really matter. There really is only one question: What impact do YOU want to make?

About this team:

Our Strategy, Risk and Transactions Team is looking for a Personal Assistant to join our team in Christchurch as a 6 month parental leave cover.

This is a fixed-term opportunity.Reporting to our Partners, this role will see you play a key role in providing comprehensive support to them and to the wider team, to assist with driving and implementing initiatives, as well as diary management, general administration support and support to the broader office.

Your typical week will include:

• Diary Management: Proactively managing schedules, ensuring efficient meeting arrangements, and swiftly resolving any potential conflicts.
• Travel and Event Coordination: Anticipating and coordinating travel logistics, accommodations, and meeting arrangements, with added support for internal and external events.
• Financial Administration: Handling expenses,processing of invoicing for Partners, and supporting the wider Consulting team with financial processes.
• Systems Management: Updating and maintaining vital business applications such as CRM, time management, and billing systems.
• Culture Leader: Actively contributing to office culture development, driving initiatives, and assisting in effective communication management.
• Efficiency Enhancement: Developing and maintaining streamlined office systems to optimise productivity.
• Communication Liaison: Proactively managing correspondence and inquiries with professionalism and accuracy, ensuring prompt responses.
• Collaborative Integration: Collaborating seamlessly with fellow support team members across the organisation.
• Supporting the Partners in relation to events/meetings; this may include logistics, preparing material and content and ensuring the event/meeting is a success.
• Office-wide Support: Providing delivery support to the broader office administration group, such as providingsupport for full office events.

Enough about us, let’s talk about you. You are someone with:

• Experience in a comparable role, with a professional and personable approach
• Strong organisational capability, with the ability to manage competing priorities
• Clear communication skills, with confidence engaging at all levels
• Ability to build effective internal and external relationships
• Proficiency in Microsoft Office
• Strong attention to detail, initiative, and forward planning capability
• A commitment to continuous learning and development

Making an impact that matters, together:

We are driven by our desire to create positive outcomes for our clients, communities, and people. Everything we do is with intent - the intent to make a meaningful difference.

Our shared values are at the heart of everything we do. Living these values, including ‘taking care of each other’ and ‘fostering inclusion’, is essential to ensuring everyone feels included at work and able to reach their full potential. For us to succeed and thrive as an organisation, we understand the importance of creating a culture where diverse perspectives matter and where everyone is given an equal opportunity to grow and develop.

How you’ll be rewarded:

We hold a simple belief – that our people’s hard work should be recognised and rewarded beyond their remuneration. The Deloitte experience is founded on concepts of trust, balance, wellbeing and the importance of personal connection.

We offer you:

• Subsidised health insurance
• 22 days annual leave
• Social events, sports teams, and monthly firm drinks
• Environmental and sustainability focus
• Plus much more

We believe the strongest teams are made up of diverse individuals and we are proud to be an equal opportunities employer. We recognise that women and individuals from under-represented backgrounds may hesitate to apply if you do not meet all criteria. If you are interested and able to add value, we encourage you to apply.

We believe the strongest teams are made up of diverse individuals and we are proud to be an equal opportunities employer. We recognise that women and individuals from under-represented backgrounds may hesitate to apply if they don't meet all criteria. If you're passionate about this role and believe you have the skills, we encourage you to apply, even if your experience, ideal working hours or qualifications aren't a perfect match.