People & Workplace Coordinator

Phocas Software; Christchurch; On-site; NZD 54,000 - 68,000; Full time

Job summary

Phocas Software is seeking a proactive People & Workplace Coordinator in Christchurch. You will support HR and Talent activities, coordinate programs and events, and manage the Christchurch office—covering facilities, safety, and operations. The role focuses on delivering a positive employee experience and improving processes.

You’ll work closely with P&C Leads to ensure programmes run smoothly, events are well organised and the workplace remains welcoming and safe for all staff.

Qualifications

• Proactive and detail-oriented with the ability to manage multiple tasks.
• Experience supporting HR, Talent, and onboarding processes.
• Ability to coordinate events, safety, and workplace initiatives.
• Strong communication and relationship-building skills across levels.
• Confidential handling of employee information and sensitive matters.
• Ability to identify process improvements and automate where possible.

Responsibilities

• Provide day-to-day HR and Talent support, onboarding and recruitment logistics.
• Coordinate programs, events and Phocas Cares initiatives, from planning to delivery.
• Manage Christchurch office operations, facilities, suppliers, and budget.
• Own workplace health and safety, including ergonomic assessments and reporting.
• Identify opportunities to simplify or automate processes and improve the employee experience.

Skills

Ownership

Organisation

Communication

Discretion

Continuous improvement

HR experience

Education

HR qualifications

Job description

At Phocas, we make people feel good about data. We're a global, B Corp-certified software company helping businesses make better decisions through financial planning and analytics.

We're big enough to have a global impact, but small enough that what you do genuinely matters. Our culture is built around having fun, supporting each other and getting things done.

We're looking for a proactive, organised and people-focused People & Workplace Coordinator to help create a great experience for everyone at Phocas. This is a varied, hands-on role that brings together HR and Talent support, program coordination, office operations, workplace health and safety, and employee events and initiatives.

Working closely with our P&C Leads, you’ll make sure our people have what they need, programmes and events run smoothly and our workplace is safe, welcoming and well organised. You'll take ownership of the details, spot opportunities to improve how we work and free up the wider team to focus on the bigger picture.

What you'll do

• Provide day-to-day HR and Talent support: maintain accurate documentation and reporting; and coordinate onboarding, offboarding and recruitment logistics.
• Coordinate PC&S programs, employee events and Phocas Cares initiatives, from planning and communications through to delivery and reporting.
• Manage Christchurch office operations, including facilities, suppliers, supplies, visitors and budget.
• Take ownership of workplace health and safety, including ergonomic assessments, training, safety documentation and incident reporting.
• Identify opportunities to simplify or automate processes, improve the employee experience and reduce unnecessary admin.

What you’ll bring

• A strong sense of ownership. You're proactive, practical and happy to roll up your sleeves. You notice what needs doing and follow through without waiting to be asked.
• Organisation and attention to detail. You can juggle competing priorities, keep track of all the moving parts and make sure things don't fall through the cracks.
• Great communication skills. You're approachable, responsive and comfortable building relationships with people at all levels.
• Sound judgement and discretion. You understand the importance of confidentiality when dealing with employee information and sensitive matters.
• A continuous improvement mindset. You don't just keep processes ticking over. You look for better, simpler ways to get things done.
• Relevant HR experience or qualifications. You have a foundation in HR or people operations, along with the practical coordination skills to make things happen.

Phocas is an Accredited Employer and a strong supporter of international talent, but due to current visa settings and processing times we are only considering applicants with current NZ working rights for this position.

What’s on offer:

• A genuinely varied role where you can make a visible difference to people's day-to-day experience.
• A supportive global PC&S team that values initiative, collaboration and fresh ideas.
• The opportunity to take ownership and improve processes and rather than simply follow a checklist.
• A fun, inclusive workplace where people are encouraged to be themselves.
• A focus on learning, development and finding better ways to work.
• The chance to contribute to initiatives that make a positive difference to our people and the wider community.

How we work

We like people who are curious, willing to try new things and keen to get things done. We believe in moving with purpose, supporting each other and making work a positive experience.

If you're someone who takes pride in making things run well, enjoys helping people and likes having a bit of everything in your day, we'd love to hear from you.