Operations & Scheduling Administrator

Otago Vacuum Tank Services Ltd; Dunedin; Sur place; NZD 48 000 - 64 000; Plein temps

Résumé du poste

Otago Vacuum Tank Services Ltd is seeking a proactive Business Administrator to keep daily operations running smoothly from our Sawyers Bay yard. You’ll work with management, drivers, customers, and suppliers to coordinate bookings, invoicing, and reporting.

The role supports field operations, manages fleet and yard activities, and helps maintain health and safety documentation. Strong organisational and communication skills are essential.

Qualifications

• Strong organisation and time management skills.
• Accurate administration and attention to detail.
• Clear, confident communication and a friendly, practical approach.
• Confidence using Microsoft Excel and Word, with the ability to learn new systems.
• Initiative, reliability and a calm approach when priorities shift.
• The ability to work independently and contribute to a team.
• Experience in administration, scheduling or a service-based business would be valuable.
• Familiarity with Xero or vWork would also be an advantage.

Responsabilités

• Job scheduling and customer service: taking enquiries, booking jobs and coordinating drivers across multiple services.
• Invoicing and administration: preparing invoices in vWork and Xero, maintaining recurring jobs.
• Reporting: compiling client, council and environmental reports on service delivery and waste disposal.
• Health and safety support: keeping documentation up to date and assisting inductions.
• Team and office support: organising new starters, ordering supplies and updating pricing.
• Resource recovery administration: coordinating lab testing and waste tracking records.

Connaissances

Organisation

Time management

Administration

Scheduling

Communication

Customer service

Independent working

Teamwork

Reliability

Problem solving

Outils

Xero

vWork

Microsoft Excel

Microsoft Word

Description du poste

Otago Vacuum Tank Services Ltd is seeking a proactive Business Administrator to keep daily operations running smoothly from our Sawyers Bay yard. You’ll work with management, drivers, customers, and suppliers to coordinate bookings, invoicing, and reporting.

The role supports field operations, manages fleet and yard activities, and helps maintain health and safety documentation. Strong organisational and communication skills are essential.