Operations Admin & Support Specialist (12-Month) – Auckland

KiwiRail; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

KiwiRail staff benefits

Supportive team

Career development opportunities

Job summary

KiwiRail is seeking an experienced Administrator for a 12-month fixed-term contract based at the Southdown Depot, Auckland. You will support operational leaders and frontline teams, welcoming visitors and delivering general administration and customer support.

You will coordinate meetings, manage purchases including PPE and IT hardware, and prepare weekly/monthly reports. Proficiency with Weightrax and Predict, plus strong Microsoft Office skills, are essential to succeed in this busy role.

Qualifications

• 3-5 years in administration or coordination roles.
• Proficient with Microsoft Office and multiple systems.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Welcoming and assisting visitors to site.
• Providing general administration and customer support.
• Coordinating meetings, preparing agendas and taking minutes.
• Procuring office supplies, PPE and IT hardware.
• Preparing and distributing weekly and monthly operational reports.
• Monitoring and updating systems such as Weightrax.
• Supporting finance processes including purchase orders.
• Coordinating medicals and training and updating Predict records.
• Maintaining accurate records and building stakeholder relationships.

Skills

Administration experience

Communication skills

Organisational skills

Time management

Stakeholder engagement

Tools

Microsoft Office

Weightrax

Predict

Job description

KiwiRail is seeking an experienced Administrator for a 12-month fixed-term contract based at the Southdown Depot, Auckland. You will support operational leaders and frontline teams, welcoming visitors and delivering general administration and customer support.

You will coordinate meetings, manage purchases including PPE and IT hardware, and prepare weekly/monthly reports. Proficiency with Weightrax and Predict, plus strong Microsoft Office skills, are essential to succeed in this busy role.