Office Manager

Dennis Curin & Associates Limited; Warkworth; On-site; NZD 55,000 - 75,000; Full time

Job summary

Dennis Curin & Associates Limited is seeking a proactive Office Manager to lead day-to-day operations of a professional accounting and tax advisory practice in Auckland. You will oversee administration, coordinate staff, manage client relationships, and ensure accurate records while supporting IT and regulatory compliance.

The role requires strong organisation, supervisory skills, and experience in accounting firms, with a minimum of 40 hours per week and a professional, client-focused approach.

Qualifications

• 3+ years of relevant work experience in accounting firms.
• Proficient in FYI and Xero.
• Proven management and supervisory capabilities.
• Excellent organisational and time-management skills.

Responsibilities

• Overseeing the general administration and daily operations of the practice.
• Leading and supervising reception and administration staff.
• Coordinating weekly timesheets and monitoring productivity.
• Managing reception and office operations.
• Overseeing purchasing and office supplies.
• Liaising with clients and assisting with client requirements, meetings and correspondence.
• Maintaining accurate employee and client records.
• Monitoring debtors and overseeing collection follow-ups.
• Overseeing mail and banking.
• Managing the practice's IT and software requirements.
• Supporting the effective use and implementation of computer programs.
• Assisting with employment-related matters in consultation with the Directors and external advisers.
• Preparing reports and providing administrative support to management.
• Supporting AML/CFT and other regulatory requirements.
• Assisting with accounting, tax and other administrative requirements as needed.

Skills

Management

Supervision

FYI

Xero

Microsoft Office

Client service

Time management

Attention to detail

Communication

Relationship management

Organisational skills

Tools

FYI

Xero

Microsoft Office

Job description

Lead the day-to-day operations of a professional accounting practice. We are looking for a highly organised Office Manager to join our accounting and tax advisory practice.

This is a key role within the business, working closely with the Directors and taking responsibility for the effective administration, coordination and smooth day-to-day operation of the practice.

You will provide leadership to the reception and administration team, support client relationships, oversee practice systems and ensure the office remains productive, organised and professional.

About the role

Reporting to the Directors, you will be responsible for:

• Overseeing the general administration and daily operations of the practice
• Leading and supervising reception and administration staff
• Coordinating weekly timesheets and monitoring productivity
• Managing reception and office operations
• Overseeing purchasing and office supplies
• Liaising with clients and assisting with client requirements, meetings and correspondence
• Maintaining accurate employee and client records
• Monitoring debtors and overseeing collection follow-ups
• Overseeing mail and banking
• Managing the practice's IT and software requirements
• Supporting the effective use and implementation of computer programs
• Assisting with employment-related matters in consultation with the Directors and external advisers
• Preparing reports and providing administrative support to management
• Supporting AML/CFT and other regulatory requirements
• Assisting with accounting, tax and other administrative requirements as needed

This is a full-time position requiring a minimum of 40 hours per week.

About you

You will be a confident and capable administration professional who enjoys taking ownership and making things happen.

To be successful in this role, you will ideally have:

• At least 3 years of relevant work experience in accounting firms
• Proficient in FYI and Xero
• Proven management and supervisory capabilities
• Excellent organisational and time-management skills
• Strong attention to detail and sound judgement
• Excellent communication and interpersonal skills
• Strong client-service and relationship-management skills
• Excellent Microsoft Office and computer skills
• An understanding of accounting processes and professional services environments
• The ability to manage confidential information appropriately
• The ability to prioritise and manage multiple tasks in a busy environment
• A proactive, reliable and solutions-focused approach