Office and Accounts Assistant

Cook Brothers; Otago; Sur place; NZD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

Competitive pay

Collaborative culture

Work-life balance

Health insurance

EAP access

Team events

Career exposure

Innovation culture

Résumé du poste

Cook Brothers in Dunedin is seeking an organised Accounts and Administration Assistant to manage accounts payable processing and daily office operations. You will support the Finance Team, Regional Manager, and wider team while maintaining office systems and coordinating admin tasks.

The role requires experience with high-volume supplier invoices, GST handling, and strong MS Office skills. NZ driving licence and working rights are essential, with a collaborative, fast-paced environment that

Qualifications

• Experience processing supplier invoices with GST and PO matching.
• Promptly respond to supplier and internal inquiries and resolve issues.
• Strong organisation and time management with multitasking ability.
• Proficiency in MS Office, especially Outlook, and data accuracy.
• Full NZ Driver Licence and NZ working rights.

Responsabilités

• Process supplier invoices, verify details, amounts and GST.
• Manage emails across accounts mailboxes and filing.
• Oversee office administration systems and documents.
• Coordinate office supplies, logistics and events support.
• Support Finance and Regional Manager, and onboarding/offboarding processes.
• Act as first contact for visitors and suppliers.
• Maintain vehicle records and registrations, generate reports.

Connaissances

Accounts payable

GST processing

PO matching

MS Office

Outlook

Time management

Multitasking

Independent work

Problem solving

NZDriver Licence

Outils

Lentune

Description du poste

About the Role: Office and Accounts Assistant, Dunedin

We are seeking an organised and experienced Accounts and Administration Assistant to perform our accounts payable processing, as well as overseeing the day-to-day administration and operations of our Dunedin office.

Supporting the Finance Team, Regional Manager and wider team, you will play a pivotal role in ensuring the office runs efficiently while delivering exceptional service to internal and external stakeholders. This is a varied, fast-paced position that requires strong organisational skills, initiative, and the ability to manage multiple priorities.

Key Responsibilities:

• Timely entry & processing of supplier invoices; verifying invoice details, amounts, and GST.
• Actively manage internal and external emails across all accounts mailboxes, actioning and filing in a timely manner.
• Manage all office administration systems, processes, and documentation.
• Office caretaking – ordering stationery and kitchen supplies, keeping office area tidy, sorting mail, etc
• Provide administrative support to the Finance team, Regional Manager and wider team, including Dunedin Office and Team Events.
• Support onboarding and offboarding of team members.
• Act as the first point of contact for visitors, suppliers, and customer enquiries.
• Maintain vehicle records, arrange for timely registrations and WOF’s for company vehicles, and generating reporting.
• Coordinate uniforms, signage, office supplies, couriers, and general office requirements.
• Maintain organised filing systems and ensure data accuracy across company records.
• Promote a positive health and safety culture and support compliance requirements.
• Ensure the office remains professional, well-presented, and running smoothly at all times.

About You:

• Experience with accurately processing high volumes of supplier invoices, matching to purchase orders/receipts, and handling GST.
• Experience responding promptly to various supplier and internal employee enquiries, resolving issues in a timely manner.
• Strong organisational and time management skills with the ability to multitask and prioritise competing demands.
• Proficiency in Microsoft Office Suite, particularly Outlook.
• Excellent communication and interpersonal skills.
• Ability to work independently, take initiative, and solve problems effectively.
• Strong relationship-building skills with colleagues, clients, suppliers, and subcontractors.
• Experience using systems such as Lentune, or other Financial Accounting or Invoice Processing systems.
• Full New Zealand Driver Licence.

Applicants must be based in the Dunedin region and hold current New Zealand working rights.

What we offer:

• Competitive remuneration package
• A positive, collaborative workplace culture
• Work/life balance and the lifestyle benefits of living in the beautiful Dunedin
• Health and wellbeing support, including access to EAP services and Health Insurance
• Social events, team activities, and a genuinely supportive environment
• Exposure to landmark commercial developments across New Zealand
• A company that values innovation, continuous improvement, and excellence

About Us

Founded in Dunedin in 2005, Cook Brothers Construction has grown significantly over the past 20 years. From our origins in Otago, we have expanded to establish regional offices in Queenstown, Wānaka, Christchurch, Dunedin, and Auckland regions.

We believe in celebrating our achievements, recognising the hard work and dedication that have driven our success. Our team and our projects stand as a testament to this commitment. Our approach is to inspire rather than manage. We trust our teams to make the best decisions for Cook Brothers Construction, granting them the freedom to act in the company's best interest.

Our pursuit of innovation, quality, client satisfaction, sustainability, and health and safety drives us to be a national leader in the construction industry. We believe our team is the cornerstone of this ambition.

WhyJoin Us?

This is a great opportunity for someone who enjoys combining accounts payable responsibilities with being the hub of a busy office. You’ll build strong relationships, keep essential financial and administrative processes running smoothly, and make a real impact behind the scenes. You’ll join a supportive, high-performing team that values initiative, collaboration, and continuous improvement while contributing to the success of a growing construction business.

At Cook Brothers Construction, your health, safety, and wellbeing are our top priority. Before starting with us, you’ll need to complete and pass a pre-employment medical, including drug and alcohol testing.

Please note, we are not accepting applications from external recruitment agencies for this role.