Occupational Health Administrator

Habit Group; Whangarei; On-site; NZD 40,000 - 60,000; Full time

Job summary

Habit Health is seeking an Administrator/Receptionist based at our Reyburn Street clinic in Whangarei to support our Occupational Health Services. You’ll be the first point of contact for patients, manage bookings, and coordinate nurse schedules.

This permanent full-time role suits a proactive administrator who thrives in a fast-paced environment, has excellent organisational and communication skills, and provides outstanding support to clients, employers and clinicians.

Qualifications

• Exceptional attention to detail with good reporting and email skills.
• Good interpersonal and telephone skills.
• Ability to thrive in a fast-paced, ever-changing environment.
• Confidence working across multiple practice management systems (computer systems).

Responsibilities

• Main point of contact on reception for telephone bookings and arrival checks.
• Coordinating nurse schedules across NZ to optimise assessments and resource allocation.
• Triaging non-occupational health requests to the relevant internal departments.
• Acting as a key point of contact and support for clients, employers, clinicians, and internal teams.
• Coordinating travel logistics for nurses including accommodation and transport.
• Managing booking requests and communications via phone and email.
• Supporting customer-specific programmes, including flu vaccination campaigns.
• Assisting with wider bookings projects and supporting team members as required.
• Invoicing of clinic attendances.

Skills

Organisational skills

Attention to detail

Telephone skills

Interpersonal skills

Email skills

Tools

Practice management systems

Job description

Location: Northland - Whangarei - Reyburn Street

Job Category: Administration and Office

Job Description

Staff Care and Habit Health have joined our networks, our shared expertise, resources, and commitment to quality care to further strengthen the services we provide to local businesses and communities.

Based at our StaffCare Reyburn Street clinic, you'll work with a diverse range of businesses and industries while playing a key role in supporting our Occupational Health Services. We are seeking an Administrator/Receptionist to coordinate and manage the administrative functions of our Occupational Health team. This permanent full-time position offers and is ideal for a proactive administrator who thrives in a fast-paced environment, has excellent organisational skills, and enjoys providing outstanding support to both clients and healthcare professionals.

Main responsibilities:

• Main point of contact on reception for telephone bookings and initial contact with patients as they arrive at the clinic.


• Coordinating nurse schedules across NZ tooptimiseassessments and resource allocation


• Triaging non-occupational health requests to the relevant internal departments


• Acting as a key point of contact and support for clients, employers, clinicians, and internal teams


• Coordinating travellogisticsfor nurses including accommodation and transport


• Managing booking requests and communications via phone and email


• Supporting customer-specificprogrammes, including flu vaccination campaigns


• Assistingwith wider bookings projects and supporting team members asrequired


• Invoicing of clinic attendances

The benefits of working with us:

• Permanent full-time role with clear career progression


• Great teamculture with regular social events, weekly treats, award schemes


• Well-being initiatives: annual eye exam, flu vaccination, access to EAP services

The ideal candidate:

• Exceptional attention to detailwith good reporting and email skills


• Good interpersonal and telephone skills


• Ability to thrive in a fast-paced, ever-changing environment


• Confidence working across multiple practice management systems(computer systems)

Confidentiality is assured

Habit Health is an equal opportunity employer, dedicated to diversity hiring and providing a safe space to people of all cultures, languages,experiencesand backgrounds.