Occupational Health Admin & Reception Coordinator

Habit Health; Whangarei; Hybrid; NZD 52,000 - 70,000; Full time

Benefits offered by this job

Permanent full-time role

Team culture with regular events

Annual flu vaccination

Eye exams

Employee assistance program

Job summary

Habit Health in Whangārei, NZ is seeking an Administrator/Receptionist to manage administrative functions for our Occupational Health team. This full-time, on-site role supports patients, employers, and clinicians, coordinating nurse schedules and travel logistics while handling bookings, invoicing, and project support.

The ideal candidate will have exceptional attention to detail, strong communication skills, and thrive in a fast-paced environment with multiple practice management systems.

Qualifications

• Excellent organisational and reporting skills.
• Strong interpersonal and telephone communication abilities.
• Ability to thrive in a fast-paced healthcare setting.
• Reliable attention to detail and confidentiality.

Responsibilities

• Serve as main reception point for bookings and patient arrivals.
• Coordinate nurse schedules across NZ to optimise assessments.
• Triages non-occupational health requests to internal departments.
• Act as primary contact for clients, employers, clinicians, and staff.
• Coordinate travel logistics for nurses including accommodation and transport.
• Manage bookings and communications via phone and email.
• Support programmes such as flu vaccination campaigns.
• Assist with wider bookings projects and invoicing of attendances.

Skills

Reception skills

Scheduling coordination

Customer service

Interpersonal communication

Attention to detail

Organisational skills

Tools

Practice management software

Job description

Habit Health in Whangārei, NZ is seeking an Administrator/Receptionist to manage administrative functions for our Occupational Health team. This full-time, on-site role supports patients, employers, and clinicians, coordinating nurse schedules and travel logistics while handling bookings, invoicing, and project support.

The ideal candidate will have exceptional attention to detail, strong communication skills, and thrive in a fast-paced environment with multiple practice management systems.