Management Assistant– Iona, Oamaru

Presbyterian Support National; Oamaru; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Being part of a charitable trust

Personal growth opportunities

On the job training

Non-corporate environment

Job summary

Presbyterian Support Otago (PSO) invites applications for the senior administrator role at Iona Home and Hospital. You will provide confidential administrative support, coordinating meetings, timesheets, invoices and recruitment, while engaging with residents and families.

The position is full-time (40 hours per week), Monday to Friday, with a public-facing, supportive role in a charitable organisation dedicated to elder care.

Qualifications

• NZ Certificate in Business Administration (or equivalent) desirable.
• Maintain a restricted or full drivers' licence - essential.
• 3+ years' experience in an administration role.
• Excellent interpersonal and communication skills both written and verbal.
• Competent user of Microsoft Office; able to learn new systems.

Responsibilities

• Provide administrative support to the manager, staff and residents.
• Coordinate meetings, staff training, interviews, timesheets, invoices and recruitment needs.
• This is a public-facing role; you will have regular contact with residents and families.
• Contribute to the smooth day-to-day operations and quality service delivery.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Planning skills

Microsoft Office

Typing and data entry

Education

NZ Certificate in Business Administration

Driver's licence (restricted or full)

Tools

Microsoft Office Suite

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

7d ago , from Presbyterian Support National

• Office and Administrative Support Worker
• Management Assistant
• Iona, Oamaru

Play an integral role in the management of our care facility, providing administrative support to the manager, staff, and residents. Contribute to the successful day-to-day operations of the facility and quality service delivery for our residents by providing quality, efficient and proactive support to the manager and overall great service to staff, residents, visitors and contractors/suppliers.

About the Role

As the senior administrator of Iona Home and Hospital, you will be reliable, discreet, and efficient. Your tasks will be varied and will include coordinating meetings, staff training, interviews, timesheets, invoices and recruitment needs. This position is a public-facing role, and you will be in regular contact with residents and their families.

Hours:

This is a permanent full-time position working 40 hours per week, Monday to Friday, 8.30 am - 5.00 pm.

About You

Qualifications and Education

• NZ Certificate in Business Administration (or equivalent) - desirable
• Maintain a restricted or full drivers' licence - essential

Experience, Knowledge and Skills

• 3 or more years' experience working in an administration role
• Good interpersonal and communication skills both written and verbal
• Excellent organisational, time management and planning skills
• Experience and ability to develop effective systems and processes to meet specific requirements
• Competent user of Microsoft office suite of products and demonstrated ability to learn and use new systems
• Competent typing and data entry skills

Personal Qualities

• Self-motivated, strong work ethic and uses their initiative
• Service focused, be mature and reliable
• Have a patient and compassionate demeanour
• Be professional, responsible, trustworthy, and able to maintain confidentiality and privacy
• Be eager to learn and take on responsibilities as needed

What We Offer

• Being part of a well-known and highly respected charitable organisation
• Joining a team that makes a real difference in people's lives
• Personal growth opportunities
• Working with a team of passionate people
• On the job training
• This is not a corporate job; we are working in older people's homes. Here, you can build meaningful relationships with staff and residents alike

About Us

Presbyterian Support Otago (PSO) is a Charitable Trust established in 1906. Our Mission is to walk with people across the generations to create together places to live, learn, and thrive. We call out injustice and advocate for positive change. PSO operates a highly regarded network of 7 care homes across Otago and provides many other community-based social support programmes.

Our services for older people are provided by Enliven. We create elder-centred communities where older people have companionship, meaningful activity, purpose, and fun in their lives.

An integral part of the Waitaki community, Iona Home and Hospital supports up to 79 residents living at rest home, hospital or dementia level care. Our 3-year MOH certification is a testament to our quality of systems, processes, and living & working environments. At PSO, we value integrity, respect, courage, manaaki, and aroha.

For further information contact Andrea Cairns, Enliven Manager at Iona Home via *************@psotago.org.nz or 03 437 1870.

Please not applications will be reviewed as they are received, and this job vacancy could close prior to the closing date.

If you have difficulty applying, please email ***********@psotago.org.nz.

Please apply only if you have the legal right to work in New Zealand.

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