Legal Coordinator

Hato Hone St John; Christchurch; On-site; NZD 30,000 - 41,000; Part time

Job summary

Hato Hone St John in Christchurch is seeking a part-time Legal Coordinator to support the Legal Team. This 20-hours-per-week fixed-term role focuses on coordinating policy, privacy-related activities, and ensuring information and processes are managed efficiently.

You will provide admin support, maintain policy registers, coordinate meetings, and help respond to information requests. The role suits someone organized with strong attention to detail who can work with MS 365 and SharePoint,

Qualifications

• Proven experience in an administration, coordination or team support role.
• Practical, common-sense approach with good judgement.
• Ability to take initiative and work with minimal supervision.
• Experience supporting multiple team members in a busy professional environment.
• Excellent attention to detail and accurate, high-quality work.
• Strong interpersonal and communication skills across the organisation.
• Confidence using Microsoft 365 applications including Outlook, Teams, Word, Excel and SharePoint.
• Previous experience in a legal environment or supporting lawyers is advantageous.

Responsibilities

• Provide coordination and administrative support to the Legal Team.
• Support the review, development, publication and management of policies and procedures.
• Maintain policy and process registers, track actions and review schedules.
• Assist with coordinating formal information requests and enquiries.
• Coordinate meetings, agendas, papers, minutes and action tracking.
• Maintain SharePoint sites, templates, guidance materials and FAQs.
• Build positive relationships with stakeholders and assist with ad-hoc projects.

Skills

Administration

Coordination

Team support

Microsoft 365

Communication skills

Tools

SharePoint

Outlook

Teams

Excel

Job description

Hato Hone St John has been serving New Zealanders since 1885. Today, we have nearly 12,000 kaimahi working across Aotearoa to enhance the health and wellbeing of our communities. From responding to 111 calls to supporting people to stay healthy through health education, access and monitoring, we make a life-changing difference every day.

Job Description

We have an exciting new fixed term, 20 hours/week opportunity to assist our Legal team as Coordinator.

As the central point of coordination for the team, you'll keep key processes, information and activities running smoothly. A key focus of this role is coordinating policy and privacy-related activities, helping ensure information, processes and resources are managed efficiently and consistently.

Key responsibilities include:

• Providing coordination and administrative support to the Legal Team to support the delivery of shared objectives and outcomes.
• Supporting the review, development, publication and ongoing management of organisational policies and procedures.
• Maintaining policy and process registers, tracking actions, approvals and review schedules.
• Assisting with the coordination of formal information requests, including requests for personal or health information, requests from public agencies, and other enquiries managed by the team.
• Coordinating meetings, agendas, papers, minutes, decisions and action tracking.
• Maintaining the team's SharePoint sites, templates, guidance materials, FAQs and other shared resources.
• Building positive relationships with stakeholders and supporting with ad-hoc projects across the wider directorate as required.

This is a fixed term role until end of June 2027. 20 hours per week which can be worked flexibly (across 4-5 days preferred). Christchurch based.

Qualifications

Ko wai koe - About you:

This role would suit someone who thrives in a busy environment, can quickly establish priorities, and takes a practical, common-sense approach to their work.

You'll bring:

• Proven experience in an administration, coordination or team support role.
• A pragmatic approach and the confidence to make sound decisions and exercise good judgement in day-to-day work.
• The ability to take initiative, identify what needs to be done, and follow through with minimal supervision.
• Experience supporting multiple team members in a busy professional environment.
• Excellent attention to detail and a commitment to delivering accurate, high-quality work.
• Strong interpersonal and communication skills, with the ability to build positive working relationships across the organisation.
• Confidence using Microsoft 365 applications, including Outlook, Teams, Word, Excel and SharePoint.
• Previous experience working in a legal environment or supporting lawyers would be a strong advantage.

Additional Information

For further information please contact Lindsey Frankland at [e-mail] or 027 309 8372

At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we’re committed to creating a workplace where everyone belongs.

If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.

Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.

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