Lead Venue Events Coordinator

Central Otago District Council; Cromwell Community; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Dog friendly workplace

An active social club

Learning and development opportunities

Wellbeing programme

Additional leave

Job summary

Central Otago District Council is seeking an energetic Venue Event Lead to deliver high-quality events at the Venue. You will coordinate planning, logistics, and delivery from enquiry to pack down, while building strong client relationships and collaborating with suppliers and internal teams.

This permanent full-time role suits a creative, hands-on professional who thrives in a fast-paced environment and is committed to safety, compliance, and community engagement while growing venue utilisation

Qualifications

• Proven experience in events from enquiry to delivery.
• Availability to work evenings, weekends, and public holidays.
• Ability to deliver event set up and move furniture if required.
• Strong relationship building skills within community or corporate partnerships.
• Excellent written, visual, and verbal communication.
• Ability to manage multiple projects and deadlines in fast-paced environments.
• Strategic thinker with creative and analytical capability.
• Experience with venue operations including health and safety planning.
• Collaborative, positive and solutions-focused.
• Experience working with diverse communities and stakeholder groups.

Responsibilities

• Lead end-to-end planning, logistics and delivery of events, from client enquiry to final pack down.
• Act as the main point of contact for clients; provide proposals, quotes and venue tours.
• Coordinate event and booking logistics including schedules, floor plans, AV requirements, and staffing.
• Lead practical on site delivery to ensure events run smoothly, safely, and to a high professional standard.
• Manage suppliers and contractors such as caterers, decorators, entertainment, and technical crews.
• Work closely with internal teams across operations, programming, and visitor experience.
• Ensure all events meet health and safety, licensing, and compliance requirements.
• Support budgeting, invoicing, and financial reporting for events.
• Develop new events and initiatives that grow venue utilisation and community engagement.

Skills

Event delivery

Client relationships

Communication skills

Multi-project management

Creative thinking

Health and safety planning

Team collaboration

Stakeholder engagement

Community partnerships

Education

Tertiary qualification in events, arts or hospitality

Job description

Central Otago District Council is seeking an energetic Venue Event Lead to deliver high-quality events at the Venue. You will coordinate planning, logistics, and delivery from enquiry to pack down, while building strong client relationships and collaborating with suppliers and internal teams.

This permanent full-time role suits a creative, hands-on professional who thrives in a fast-paced environment and is committed to safety, compliance, and community engagement while growing venue utilisation