Inventory Coordinator

New Zealand Government; Auckland; Hybrid; NZD 60,000 - 80,000; Full time

Job summary

Health New Zealand, based in Counties DHB in the Northern Region, seeks a dedicated Inventory Coordinator to manage stock levels in wards and theatres. You will coordinate counting, replenishment, and communications with clinical teams, ensuring timely availability of clinical supplies to support patient care.

You will maintain Oracle Inventory data, perform regular counts, and work with the PSC&HTM team to support efficient hospital operations.

Qualifications

• 2–3 years of formal training in Supply Chain Management or warehousing experience.
• At least 12 months of electronic data entry or order entry experience, preferably using Oracle.
• Minimum of 5 years' experience in Supply Chain; health sector experience highly regarded.
• Extensive use of ERP/MRP or other integrated technology in daily operations.

Responsibilities

• Counting, ordering, and replenishing stock for ward and theatre areas per Health NZ policy.
• Performing periodic stock counts and Oracle-based inventory outputs.
• Managing inter-branch stock transfers to avoid expiry and slow-moving stock.
• Communicating stock issues (overstocks, returns, outs) to Team Leader promptly.
• Proactively briefing customers on backorders, stock-outs, and demand changes.
• Supporting new product introductions or changes as directed by Team Leader.
• Maintaining integrity of Oracle Inventory System through regular counts.

Skills

Communication

Attention to detail

Team collaboration

Customer-focused

Willingness to learn

Problem solving

Education

Supply Chain Management qualification

Tools

Oracle ERP

ERP/MRP systems

Job description

Full-time, permanent positionBased in Counties DHBWorking at Health New ZealandHealth New Zealand | Te Whatu Ora is the country's largest employer, delivering healthcare services to communities across Aotearoa New Zealand.

We are committed to improving access to care, delivering better health outcomes, achieving national health targets, and ensuring the long-term sustainability of our health system.

We know that great healthcare starts with great people, which is why we are committed to building a high-performing, inclusive workplace where our people are supported to grow, contribute, and make a real difference for patients, whānau, and communities across Aotearoa.

About the Role

We are seeking a dedicated and detail-oriented Inventory Coordinator to join our Supply Chain team in the Northern Region.

This role is responsible for managing allocated inventories located in wards, theatres, and other district departments where clinical stock is maintained by the supply chain team. You will ensure accurate stock levels are maintained through accurate counting, replenishment, and effective communication with clinical customers and your team leader.

You will be the single point of contact for all inventory activities within your designated areas, playing a vital role in ensuring clinical teams have the right products available to support excellent patient care.

Key responsibilities include:

• Counting, ordering, and replenishing all stock for designated ward and theatre areas in accordance with Health New Zealand policy and process.
• Performing frequent periodic stock counts in accordance with schedule of output from Oracle and in compliance with inventory management processes.
• Performing inter-sub inventory transfers between locations to avoid expired and slow-moving stock.
• Communicating all potential stock issues - including overstocks, stock returns, and out-of-stocks - to the Team Leader in a timely manner.
• Proactively communicating with customers regarding backorders, potential stock-outs, and forecast demand changes.
• Assisting in the implementation of new product introductions or product changes as directed by the Team Leader.
• Monitoring and maintaining the integrity of the Oracle Inventory System through periodic inventory counts.

About the Team

The Procurement, Supply Chain and Health Technology Management (PSC&HTM) team plays a critical role in enabling equitable and sustainable healthcare by ensuring staff have the products and resources they need to provide care. The Distribution team supports the delivery of healthcare services across the Northern Region by ensuring products and supplies flow efficiently throughout hospital environments.

Working closely with Clinical Product Coordinators, Purchasing, Warehouse Inventory Controllers, Charge Nurses, and ward staff, the team ensures the right products are available at the right time to support patient care.

About You

You are a motivated and customer-focused supply chain professional with a willingness to learn and a strong commitment to accuracy and process. You enjoy working in a fast-paced environment, building relationships with clinical teams, and ensuring the right products are always available to support care delivery.

You will bring:

• An ability and willingness to learn protocols and best practice procedures for handling and supplying sterile stock.
• An ability and willingness to learn about products and supplies relevant to the health environment.
• An ability and willingness to learn about the handling of dangerous goods.
• Sound working knowledge and capability with the MS Office Suite, including Excel, PowerPoint, and Word.
• Proven experience applying health and safety systems practice in logistics or manufacturing environments.
• Strong communication skills with the ability to adapt your approach to different audiences and situations.
• A commitment to professionalism, integrity, and ethical behaviour.
• A collaborative, customer-focused approach with a commitment to continuous improvement.

Desirable

• 2-3 years of formal training in Supply Chain Management or experience in warehousing, imprest, or stock control (including Clinical Imprest).
• At least 12 months of electronic data entry or order entry experience, preferably using Oracle.
• Minimum of 5 years' experience in Supply Chain, with experience in the health sector highly regarded.
• Extensive use of ERP/MRP or other integrated technology in daily operations.