Infrastructure Project Support Specialist

Hastings District Council; Hastings; On-site; NZD 60,000 - 75,000; Full time

Job summary

Hastings District Council is seeking a highly organised, proactive Business Support Officer to join our Infrastructure team in the Hawke's Bay region. You will provide essential administrative support, coordinate meetings, and manage documentation to help projects run smoothly.

In this role you will maintain records, use CRM systems and Microsoft Teams, and assist with tenders, reports, and public consultation activities.

Qualifications

• Experience in administration, business support, customer service, or coordination roles.
• Strong Microsoft Office skills, particularly Word and Excel.
• Excellent organisation and time management skills.
• Ability to juggle multiple priorities and meet deadlines.
• Keen eye for detail and commitment to getting things right the first time.
• Outstanding communication skills and a positive, can-do attitude.

Responsibilities

• Providing administrative support to Infrastructure Group.
• Coordinating meetings, preparing agendas, taking minutes, and managing documentation.
• Maintaining accurate records, CRM systems, and Microsoft Teams.
• Assisting with tenders, contracts, reports, project documentation, and public consultation activities.
• Processing invoices, claims, refunds, and payment tracking.
• Being a trusted point of contact for both internal and external stakeholders.
• Delivering exceptional customer service while supporting a wide range of projects and initiatives.

Skills

Experience in administration

Microsoft Office

Organisation & time management

Attention to detail

Communication skills

Team collaboration

Tools

Microsoft Word

Microsoft Excel

CRM systems

Microsoft Teams

Job description

Hastings District Council is seeking a highly organised, proactive Business Support Officer to join our Infrastructure team in the Hawke's Bay region. You will provide essential administrative support, coordinate meetings, and manage documentation to help projects run smoothly.

In this role you will maintain records, use CRM systems and Microsoft Teams, and assist with tenders, reports, and public consultation activities.