Groups, Meetings & Events Coordinator

JobSpace; Taupo; On-site; NZD 50,000 - 75,000; Full time

Job summary

Hilton in New Zealand is seeking a Groups, Meetings & Events Coordinator to support the Sales & Marketing team, coordinating conferences, weddings, and social events, and delivering memorable guest experiences.

You will engage clients, manage reservations, and use tools like Delphi, Salesforce, PEP, and Market Planner to drive campaigns. Flexible hours with part-time or full-time options; hospitality or event sales experience is preferred.

Qualifications

• At least 1 year of experience in hotel sales admin/coordinator role preferred.
• Diploma or degree in Hospitality, Marketing, Sales, Communications, or related field.
• Experience with hotel reservation systems preferred.
• Strong verbal and written communication skills.
• Experience in customer service, event coordination, or marketing preferred.
• Proficiency in Microsoft Office.
• Proficiency in hotel/event management software preferred.
• Creative mindset with attention to detail.
• Ability to multitask and manage time effectively.
• Analytical thinking and data-driven decision-making.
• Team player with a proactive attitude and problem-solving skills.

Responsibilities

• Communication & Client Engagement: Communicate effectively with clients, vendors, and internal teams to ensure smooth project execution.
• Customer Service: Deliver exceptional service to guests and clients, ensuring satisfaction throughout the event or campaign lifecycle.
• Project Coordination: Assist in planning and executing conferences, weddings, and social events.
• Market Research: Conduct research to identify customer preferences, market trends, and competitive insights.
• Sales Support: Assist the sales team with proposals, client negotiations contracts, and promotional activities.
• Vendor & Stakeholder Relations: Maintain strong relationships with external partners to ensure quality and reliability.
• Problem-Solving: Address issues promptly during planning and execution phases.
• Performance Analysis: Evaluate the success of campaigns and events.
• Team Collaboration: Work cross-functionally with departments to align efforts and achieve goals.
• Innovation & Adaptability: Stay current with industry trends and apply innovative approaches.
• Technical Tools: Use hotel systems such as Delphi, Salesforce, PEP, and Market Planner Survey tools effectively.
• Hotel Reservations: Managing group and individual reservations, ensuring a smooth and personalised booking experience for every guest.

Skills

Client communication

Customer service

Project coordination

Market research

Sales support

Vendor relations

Problem solving

Team collaboration

Innovation

Time management

Education

Diploma or degree in Hospitality/Marketing/Sales/Communications

Tools

Delphi

Salesforce

PEP

Market Planner tools

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Picture yourself brightening someone's day. When you join our Hotels team, that's exactly what you'll do every time you come to work! You will provide support, from administrative, customer service, and sales lead development perspectives, for the Sales & Marketing team to develop future and repeat business. As a Groups, Meetings & Events Coordinator, you're not just supporting event delivery/sales lead development perspectives – you're spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here's what you'll do during a typical day:

• Communication & Client Engagement: Communicate effectively with clients, vendors, and internal teams to ensure smooth project execution.
• Customer Service: Deliver exceptional service to guests and clients, ensuring satisfaction throughout the event or campaign lifecycle.
• Project Coordination: Assist in planning and executing conferences, weddings, and social events.
• Market Research: Conduct research to identify customer preferences, market trends, and competitive insights.
• Sales Support: Assist the sales team with proposals, client negotiations contracts, and promotional activities.
• Vendor & Stakeholder Relations: Maintain strong relationships with external partners to ensure quality and reliability.
• Problem-Solving: Address issues promptly during planning and execution phases.
• Performance Analysis: Evaluate the success of campaigns and events.
• Team Collaboration: Work cross-functionally with departments to align efforts and achieve goals.
• Innovation & Adaptability: Stay current with industry trends and apply innovative approaches.
• Technical Tools: Use hotel systems such as Delphi, Salesforce, PEP, and Market Planner Survey tools effectively.
• Hotel Reservations: Managing group and individual reservations, ensuring a smooth and personalised booking experience for every guest.

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• At least 1 year of experience in a hotel sales admin/coordinator role preferred.
• Diploma or degree in Hospitality, Marketing, Sales, Communications, or related field.
• Experience with hotel reservation systems preferred.
• Strong verbal and written communication skills.
• Experience in customer service, event coordination, or marketing preferred.
• Proficiency in Microsoft Office.
• Proficiency in hotel/event management software preferred.
• Creative mindset with attention to detail.
• Ability to multitask and manage time effectively.Analytical thinking and data-driven decision-making.
• Team player with a proactive attitude and problem-solving skills.

Flexible opportunity with part-time or full-time hours available for the right candidate.

Join an Award-Winning Workplace Culture At Hilton, we don't just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality. Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for the Team Members who make it all possible.