Finance and Commercial Delivery Coordinator

Syft Technologies; Wellington; On-site; NZD 65,000 - 90,000; Full time

Job summary

Ferry Holdings Ltd. is seeking a Finance and Commercial Delivery Coordinator to support the Finance team in Wellington.

The role focuses on coordinating workflows, managing documentation and supporting planning cycles across a multi‑stakeholder programme. This permanent position requires strong organisational skills, attention to detail and the ability to manage competing priorities while maintaining confidentiality.

Qualifications

• Experience in project coordination, business support, administration or operations within complex or multi‑stakeholder environments.
• Strong organisational skills with attention to detail and ability to manage competing priorities.
• Advanced communication and documentation preparation capability.
• Ability to influence and build relationships across teams.
• Professionalism, discretion and sound judgement handling confidential information.
• Experience in infrastructure, transport, capital programmes or government entities is advantageous.
• Tertiary qualifications in Business Admin or Project Management preferred

Responsibilities

• Organise team meetings, prepare agendas and papers, capture minutes, and track actions.
• Support reporting cycles with accurate, well‑organised information.
• Act as central point of contact across internal teams and delivery partners.
• Coordinate cross‑functional activities to ensure integrated delivery.
• Track key deliverables, approvals, milestones and governance requirements.
• Maintain secure document repositories for contracts and materials.
• Identify and implement process improvements to enhance efficiency across the team.

Skills

Project coordination

Organization & detail orientation

Communication

Stakeholder management

Discretion

Infrastructure/government exposure

PM/Business qualification

Education

Tertiary qualification in Business Administration or Project Management

Job description

Finance and Commercial Delivery Coordinator

Department: Finance

Employment Type: Permanent

Location: Wellington (Ferry Holdings Ltd)

Description

About us
FHL was established in 2025 to lead the replacement of the Cook Strait ferries and deliver the port infrastructure required to support reliable, rail-enabled inter‑island connections for decades to come. As a Crown‑owned Schedule 4A company, we operate with transparency, accountability and a clear mandate: secure safe, reliable, affordable and environmentally responsible ferries and supporting infrastructure while delivering value for taxpayers.

We’re a small, agile organisation bringing together specialist expertise to deliver a complex, high‑profile programme critical to New Zealand’s economic resilience, connectivity and sustainable future.

The Opportunity

We’re looking for a highly organised Finance and Commercial Delivery Coordinator to keep our Commercial & Finance team running smoothly. This role is central to ensuring the team meets key commercial and financial deliverables by coordinating workflows, managing documentation, and supporting planning cycles across a multi‑stakeholder programme.

If you thrive in fast‑moving environments, enjoy connecting people and information, and have a knack for keeping complex workstreams aligned, this role offers a unique opportunity to use your skillset, and contribute to a nationally significant programme.

What you’ll be focused on:

Team Operations & Administration

• Organise team meetings, prepare agendas and papers, capture minutes, and track actions.
• Support reporting cycles with accurate, well‑organised information.

Team Coordination & Planning

• Act as a central point of contact across internal teams and delivery partners.
• Coordinate cross‑functional activities to ensure integrated delivery.
• Track key deliverables, approvals, milestones and governance requirements.

Document & Contract Management

• Maintain secure, organised document repositories for commercial contracts and team materials.
• Ensure accurate version control, naming conventions and compliance with information management standards.

Continuous Improvement

• Identify and implement process improvements to enhance efficiency and consistency across the Commercial & Finance team.

Experience you will bring:

• Experience in project coordination, business support, administration or operations within complex or multi‑stakeholder environments.
• Strong organisational skills, exceptional attention to detail and confidence managing competing priorities.
• Advanced communication and documentation preparation capability.
• Ability to influence and build relationships across teams.
• Professionalism, discretion and sound judgement when handling confidential information.
• Experience in infrastructure, transport, capital programmes or government/Crown entities (advantageous).
• Tertiary qualification in Business Administration, Project Management or similar (preferred but not essential).

Why join us?

You’ll be part of a small, high‑performing team working on a once‑in‑a‑generation programme that will shape New Zealand’s transport future. You’ll work closely with delivery partners, government stakeholders and specialist teams across FHL, contributing to a programme that is nationally significant, complex and deeply rewarding.