Finance & Admin Specialist - Hotel Sector

Hotel Council Aotearoa; Auckland; Presencial; NZD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Hotel Council Aotearoa invites applications for an Administrator to join a small, nimble team in Auckland. You will work directly with the chief executive to manage finances, CRM records, and office administration, ensuring efficient operations and compliance for New Zealand’s hotel sector.

The role includes invoicing, reporting, event support, travel arrangements, and producing basic digital content while promoting accuracy, integrity and proactive member engagement.

Formación

• Experience in financial administration and management.
• Strong Xero experience and accounting skills.
• Experience maintaining a CRM database.
• Excellent written and verbal communication skills.
• Familiarity with AI tools and digital content creation.

Responsabilidades

• Manage finances using Xero, generate reports, and invoice members, sponsors, and partners including overdue payments follow-up.
• Process invoices with correct approvals in partnership with external accountant.
• Ensure compliance with relevant legislation and registrations.
• Maintain an accurate CRM database and proactive member communications.
• Oversee office operations including security, procurement, utilities, and liaising with landlords or managers.
• Plan and support meetings and events, prepare documents, minutes, and manage guest lists and budgets.
• Coordinate external communications, travel arrangements, and digital content updates for the website.
• Create simple digital content using Canva and brand elements for event fliers and presentations.

Conocimientos

Strong communication

Highly organized

Attention to detail

Discretion & integrity

Adaptable & quick learner

Herramientas

Xero

CRM database

Canva

AI business tools

Descripción del empleo

Hotel Council Aotearoa invites applications for an Administrator to join a small, nimble team in Auckland. You will work directly with the chief executive to manage finances, CRM records, and office administration, ensuring efficient operations and compliance for New Zealand’s hotel sector.

The role includes invoicing, reporting, event support, travel arrangements, and producing basic digital content while promoting accuracy, integrity and proactive member engagement.