Farm Office Administrator / Operations Support

Brightview Farm; Otautau; Hybrid; NZD 30,000 - 39,000; Part time

Job summary

Brightview Farm is seeking a part-time Farm Office Administrator / Operations Support to assist with the day-to-day administration of a Southland dairy farming operation. You will work closely with farm management, staff and the accounts team to maintain accurate records, ensure effective communication, and support compliance processes.

Key duties include MINDA administration, payroll processing, health and safety coordination, and timely farm reporting.

Qualifications

• Experience in farm administration or office management.
• Good understanding of dairy farming terminology.
• Familiar with MINDA and payroll processes.
• Strong organisational and communication skills.

Responsibilities

• MINDA administration: maintain livestock records and update information.
• Payroll and wages: prepare payroll information and maintain employee records.
• Health & safety: coordinate documentation, registers and compliance.
• Farm compliance: maintain records for regulatory requirements.
• Record keeping: ensure accurate operational data is recorded promptly.
• Staff liaison: support clear communication between staff and management.
• Accounts support: assist accounts team with timely information.
• Farm reporting: prepare regular farm performance and operational reports.
• Feed reconciliation: monitor feed usage and stock, reconcile records.

Skills

Organisational skills

Communication

Attention to detail

Team collaboration

Task prioritisation

Tools

MINDA

Payroll systems

Microsoft Excel

Job description

Farm Office Administrator / Operations Support

This is a varied administrative role supporting the day-to-day operations of dairy farms and associated farming activities. Working closely with farm management, staff and the accounts team, you will play an important role in ensuring accurate record keeping, effective communication and the smooth running of administrative and compliance systems.

Key responsibilities

MINDA Administration: Maintaining accurate livestock records and ensuring information is kept up to date.

Payroll & Wages: Preparing and processing payroll information and maintaining employee records.

Health & Safety: Coordinating health and safety documentation, registers, reporting and compliance requirements.

Farm Compliance: Maintaining records and documentation to support farm compliance and regulatory requirements.

Record Keeping: Ensuring accurate and timely recording of operational and administrative information.

Staff Liaison: Supporting effective communication between farm staff and management.

Accounts Support: Working alongside the accounts team to ensure information is accurate and supplied in a timely manner.

Farm Reporting: Preparing and maintaining regular farm performance and operational reports in conjunction with farm management.

Feed Reconciliation: Monitoring feed usage, deliveries and stock on hand, and reconciling records to support accurate farm reporting.

About you

Previous experience in farm administration, office management or a similar role.

An understanding of dairy farming operations and terminology.

Experience with MINDA, payroll systems and Microsoft Excel.

Strong organisational skills and excellent attention to detail.

Excellent communication skills and the ability to build positive working relationships with farm staff and management.

A willingness to work collaboratively with others.

The ability to prioritise tasks and meet deadlines in a busy farming environment.

A practical, positive and solutions-focused approach.

An understanding of farm health and safety and compliance requirements.

About us

Brightview Farm is an established Southland dairy farming business.

A permanent part-time position of approximately 15-25 hours per week, offering a combination of home-based and on-farm work.

A varied role within an established Southland dairy farming business.

The opportunity to work as part of a supportive and collaborative farming team.

A position where your organisational skills, communication and farming knowledge will be valued.