Executive Team Administrator & Onboarding Lead (Fixed-Term)

Mfat; Wellington; Hybrid; NZD 66,000 - 85,000; Full time

Job summary

MFAT in Wellington is seeking a Team Administrator/Development Support Officer to support the PIF Taskforce and deliver high‑quality admin, coordination and support services for day‑to‑day operations. You will help establish efficient systems and onboarding as the team grows, including diary support, travel arrangements and financial admin.

The role is fixed‑term to October 2027, with occasional travel to Auckland and a focus on delivering professional, proactive support to the Taskforce

Qualifications

• Experience providing administrative support and customer services.
• Ability to work with a range of software applications and corporate data systems.
• Ability to juggle tasks with numerous stakeholders and priorities with a calm, friendly approach.
• Understanding of The Treaty of Waitangi/Te Tiriti and Māori protocols would be beneficial.

Responsibilities

• Providing diary and executive support to the Taskforce Director.
• Coordinating domestic and international travel arrangements.
• Managing invoices and financial administration processes.
• Maintaining records and documentation within corporate systems.
• Coordinating meetings, workshops and events.
• Preparing agendas, meeting papers and supporting documentation.
• Managing communication channels and team coordination activities.
• Supporting recruitment, onboarding and induction activities.
• Assisting with the development of team systems, processes and ways of working.
• Coordinating the collation and dissemination of management reports.

Skills

Executive support

Customer service

Diary management

Travel coordination

Stakeholder management

Tools

Word processing

Databases

Electronic file management systems

Presentations

Job description

MFAT in Wellington is seeking a Team Administrator/Development Support Officer to support the PIF Taskforce and deliver high‑quality admin, coordination and support services for day‑to‑day operations. You will help establish efficient systems and onboarding as the team grows, including diary support, travel arrangements and financial admin.

The role is fixed‑term to October 2027, with occasional travel to Auckland and a focus on delivering professional, proactive support to the Taskforce