Executive & administrative support - Expressions of Interest

Department-of-Internal-Affairs-Nz; Wellington; On-site; NZD 55,000 - 70,000; Full time

Job summary

Department of Internal Affairs NZ seeks expressions of interest for Executive & administrative support roles within a Ministerial office. You will contribute to decisions and initiatives impacting New Zealand communities and gain experience in a dynamic government environment.

Roles include diary coordination, correspondence management, travel and event arrangements, information tracking and stakeholder liaison, ensuring smooth operation of the Minister’s office.

Qualifications

• Administrative and executive support experience.
• Excellent organisation and coordination skills in a fast-paced environment.
• Strong political judgement, discretion and risk awareness.
• Experience managing diaries, correspondence, travel and events.
• Strong written and verbal communication skills.
• Proven ability to build effective stakeholder relationships.
• Sound judgement, discretion and confidentiality when handling sensitive matters.

Responsibilities

• Provide diary coordination and calendar management for the Minister and Ministerial Office.
• Manage correspondence to and from the Minister’s office.
• Coordinate travel and events for Ministerial activities.
• Support data and information management and reception services as required.
• Liaise with stakeholders and media/communications teams as needed.

Skills

Administrative experience

Executive support

Diary management

Travel coordination

Stakeholder communication

Discretion and confidentiality

Job description

Executive & administrative support

Ministerial Services are seeking expressions of interest of talented professionals who are interested in working in a Ministerial office in the 55th Executive Government. These roles offer a rare opportunity to work at the heart of government, contributing to decisions and initiatives that have a direct impact on New Zealand communities while gaining experience in one of the country's most dynamic and unique working environments.

Executive and administrative staff ensure the efficient day-to-day operation of the Minister’s office by delivering a wide range of office support, administrative, and advisory services to the Minister and the Ministerial Office. The position provides support across diary coordination, correspondence management, travel and event arrangements, data and information management, media and communications, information tracking, reception services, and stakeholder liaison, ensuring the smooth and effective functioning of the office.

• Administrative and executive support experience.
• Excellent organisation and coordination skills in a fast-paced environment.
• Strong political judgement, discretion and risk awareness.
• Experience managing diaries, correspondence, travel and events.
• Strong written and verbal communication skills.
• Proven ability to build effective stakeholder relationships.
• Sound judgement, discretion and confidentiality when handling sensitive matters.

We encourage EOI applications from individuals with an interest in working in Parliament, regardless of political affiliation or background. As part of the recruitment process, you will be asked whether you have a preference to work for a particular political party. These positions are event-based employment agreements, with employment linked to the three-year Parliamentary term. We also encourage you to look at our EOI’s for roles in Leadership & Management, Political Advisory & Policy, and Media & Communications.

You will be required to obtain and maintain a National Security Clearance. To check your eligibility please use the self check tool on Protective Security Requirements website.

Please note: the nature and number of these positions will not be known until after the results of the 2026 General Election are clear. If you have any questions, please email the E26 recruitment team at [e-mail]