General Medicine Physician With Subspecialty Focus

New Zealand Government; Bay of Plenty; On-site; NZD 60,000 - 76,000; Full time

Job summary

Rich Brothers Limited is seeking a dedicated Personal Assistant to join the team in Auckland on a full-time basis. The role requires 30-35 hours per week with a weekly payroll and potential weekend shifts.

You will manage the Director’s calendar, arrange travel, handle correspondence, and support across the Director’s businesses, including multiple Domino’s Pizza franchises. Strong discretion and MS Office proficiency are essential.

Qualifications

• Proven 3+ years of experience as a Personal Assistant or similar role.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Manage and organise the Director’s calendar, including meetings, appointments, family commitments, and deadlines.
• Coordinate travel arrangements, including flights, accommodation, transportation, itineraries, and other travel requirements.
• Handle personal and business correspondence, emails, phone calls, bookings, and communications for the Director.
• Provide day-to-day personal assistance, including errands and administrative tasks.
• Coordinate schedules and administrative matters across the Director’s businesses.
• Liaise with suppliers, contractors, service providers, staff, landlords, and external contacts.
• Maintain confidential personal and business records and track outstanding tasks.

Skills

Organizational skills

Time management

Communication skills

Discretion and confidentiality

Multitasking

Problem-solving

Education

Experience-based qualification or level 4+

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

We are looking for a Personal Assistant at Rich Brothers Limited to work full-time in Auckland.

Personal Assistant is expected to work a minimum of 30-35 hours a week with a weekly payroll. Hours are rostered on a weekly basis and might include weekend shifts.

Payrate : ($ 30-$35 per hour)

Personal Assistant: Job Role and Responsibilities:

Manage and organise the Director’s personal and professional calendar, including meetings, appointments, family commitments, and business deadlines.

Coordinate travel arrangements, including flights, accommodation, transportation, itineraries, and other travel requirements.

Handle personal and business correspondence, emails, phone calls, bookings, and communications on behalf of the Director when required.

Provide day-to-day personal assistance, including bill payments, reservations, shopping, appointments, errands, and other administrative tasks.

Coordinate schedules and administrative matters across the Director’s businesses, including multiple Domino’s Pizza franchises and stores.

Liaise with suppliers, contractors, service providers, staff, landlords, and other external contacts on behalf of the Director.

Maintain confidential personal and business records, documents, contracts, correspondence, and important files in an organised manner.

Track and follow up on outstanding personal and business tasks, appointments, supplier matters, and deadlines to ensure timely completion.

Assist with business planning, research, meetings, and administrative coordination relating to the Director’s existing businesses and future expansion opportunities.

Job Requirements:

• Proven 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role or relevant (business/management/administration) level 4 or above qualification
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• High level of discretion and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Strong problem-solving skills and attention to detail