Executive Officer

New Zealand Government; New Zealand; On-site; NZD 66,000 - 70,000; Full time

Job summary

The New Zealand Government, Department of Corrections, is seeking an administration professional to support a busy team across two sites. Based at the Ensors Road Service Centre and the regional administration building near Christchurch Mens Prison, you will help ensure office processes run smoothly and assist psychologists with their work.

You will coordinate referrals, meetings and travel, manage records, and help maintain compliant, efficient systems while delivering a high level of service

Qualifications

• Strong team player with excellent communication and organisational skills.
• Experience using MS Office applications.

Responsibilities

• Coordinate and manage referral processes and Parole Board requests
• Coordinate and organise meetings, functions, seminars and events
• Travel and expenses coordination
• Health, Safety and Wellbeing representation
• Budgeting, reporting, presentations, reception duties and general correspondence
• Equipment and facilities maintenance
• Maintaining and updating records, systems and files
• Developing office systems to enhance efficiencies and ensure legal and professional obligations are met
• Support Manager Psychological Services with Ministerial and Official Information Act requests
• Work with Canterbury and other departmental psychology offices on projects

Skills

Teamwork

Communication skills

Organisational skills

Tools

MS Office

Job description

Administration role with responsibilities aligned with our service focus

Support a busy team of professionals and ensure the office processes run smoothly! Permanent, fulltime role, 40 hours per week Monday - Friday

Mōu | About you

We are looking for a strong team player who can ensure our office systems run effectively and who is keen to be an integral part of our positive service culture. Based in our Ensors Road Service Centre and also working at the regional administration building outside Christchurch Mens Prison, you will work closely with the Managers of the Psychological Services Canterbury Area Group to support our registered clinical professionals in the provision of their work, office processes and project activities across two sites.

With a keen eye for detail, you will be instrumental in supporting our psychology service, acting as a key point of contact for internal and external customers and stakeholders across the country. Possessing effective communication and organisational skills, responsibilities will be dynamic and undertaken as part of a group of three administration staff in the office.

• Co-ordination and management of the referral process and Parole Board requests
• Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team
• Travel and expenses coordination
• Health, Safety and Wellbeing representation
• Budgeting and reporting, presentations, reception duties and general correspondence
• Equipment and facilities maintenance
• Maintaining and updating records, systems and files
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests
• Working alongside other departmental psychological services offices, particularly in Canterbury, and supporting projects

With your natural can-do attitude you will quickly identify, address and resolve the needs of the service as they arise. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organisation. If you can communicate well, organise effectively, multi-task to meet deadlines, experienced in using computer software, and navigating a large organisation.

Ngā painga | The benefits

The salary for this role is $65,618 - $69,718 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.

Mōu | About us

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our HŁkai Rangi strategy.

We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.