Personal Assistant - Otago Corrections Facility

CGR Services; Otago; On-site; NZD 67,000 - 75,000; Part time

Job summary

Ara Poutama Aotearoa - Department of Corrections is seeking an experienced executive assistant based at Otago Corrections Facility. In this part-time role, you will support the General Manager and senior leadership with high-quality administration in a fast-paced public safety environment, handling complex diaries, inboxes, meetings and events.

You will work Thursdays and Fridays, plus alternate Wednesdays (40 hours per fortnight), demonstrate discretion with confidential information, be

Qualifications

• Proven administration experience with strong office processes and digital tools.
• Ability to manage confidential information with discretion.
• Proficient in Microsoft 365 and adaptable to new systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team with strong organisational skills.
• Full, clean NZ Driver's Licence.

Responsibilities

• Manage complex diaries and inboxes for the General Manager and leadership team.
• Coordinate meetings and events, prepare agendas and minutes.
• Organise site functions and support reports and presentations development.
• Act as central contact for internal and external stakeholders.
• Balance multiple priorities and proactively identify process improvements.
• Support the development of reports and presentations in a fast-paced environment.

Skills

Discretion

Administration experience

Communication

Organisational skills

Teamwork

Problem solving

NZ Driver's Licence

Tools

Microsoft 365

IT literacy

Job description

Showcase your strong administration expertise and technological proficiency. Be the go-to person for the senior leadership team and build trusted relationships across the department. Permanent, part-time position based at Otago Corrections Facility “Ehara taku toa I te toa takitahi emper he toa takitini” – My strength is not the strength of my own, but the strength of many. Mň te tŧunga

About the role

Based at Otago Corrections Facility (OCF) and reporting to the General Manager, this role is critical to the success of the OCF senior leadership team. You will provide high-quality, efficient executive support in a fast-paced operational environment that plays a vital role in public safety and positive outcomes for men in our care. We are seeking an experienced professional with a mature, calm approach and excellent problem-solving skills. No two days are the same in this role, so you will thrive on variety and be confident handling competing priorities. With a keen eye for detail, you will play a key role in supporting the General Manager and wider leadership team. This includes managing complex diaries and inboxes, coordinating meetings and events, preparing agendas and recording minutes from panels and meetings, organising site functions, and supporting the development of reports and presentations. Acting as a central point of contact for internal and external stakeholders, you will manage multiple priorities while proactively identifying opportunities to improve processes and streamline ways of working. This a part-time position working 40 hours per fortnight.

The days and hours of work are Thursdays & Fridays each week, along with every alternate Wednesday (8 hours per day).

About you

We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment.

• A high level of discretion, with the ability to manage confidential and sensitive information appropriately
• Proven administration experience, with strong knowledge of office processes, systems and digital tools, including Microsoft 365
• Confidence using technology, with the ability to adapt to new systems and support others with basic IT needs
• Excellent communication and interpersonal skills, with a professional and approachable manner
• Ability to work both independently and as part of a team, contributing positively to team outcomes
• Strong organisational skills, with the ability to prioritise and meet deadlines in a fast-paced environment
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
• Alignment with our departmental values, demonstrating integrity in the way you work and interact with others
• A full, clean NZ Driver's Licence

Applicants must be a Newĸ Zealand citizen, Newĸ Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Ngā painga

The salary for this role is $67, 104 - $74, 870 (pro rata) across three steps. Appointment and remuneration will reflect skills and experience relevant to the role.

Mň mātou

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and addressing the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hňkai Rangi strategy.

We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

Applications close on : Sunday 13th September 2026.