Executive Assistant to GM – Community & Recreation

Waimakariri District Council; Rangiora; On-site; NZD 65,000 - 90,000; Full time

Job summary

Waimakariri District Council is seeking an experienced Executive Assistant to support our General Manager Community & Recreation in Rangiora. This full-time, permanent role sits at the heart of a busy group managing libraries, aquatic facilities, parks and community facilities, with a focus on coordinating information and sustaining smooth operations.

You will be coordinating meetings, preparing reports and papers, and building strong relationships across the organisation and wider community,

Qualifications

• Proven experience assisting senior leaders in a complex organisation.
• Ability to work at pace and manage competing priorities.
• Strong judgement, initiative and attention to detail.
• Excellent relationship-building and communication skills.
• Experience with Microsoft 365 and office productivity tools.

Responsibilities

• Managing a complex and shifting diary, inbox and workflow.
• Coordinating meetings, agendas, papers and action follow-ups.
• Preparing reports, correspondence and presentations.
• Building relationships across the organisation and wider community.
• Anticipating needs, solving problems and keeping things moving.
• Supporting projects, events and initiatives across the group.
• This role is based in Rangiora with regular on-site presence to support leadership.

Skills

Executive support

Calendar management

Meeting coordination

Relationship building

Communication

Microsoft 365

Tools

Microsoft 365

Job description

Waimakariri District Council is seeking an experienced Executive Assistant to support our General Manager Community & Recreation in Rangiora. This full-time, permanent role sits at the heart of a busy group managing libraries, aquatic facilities, parks and community facilities, with a focus on coordinating information and sustaining smooth operations.

You will be coordinating meetings, preparing reports and papers, and building strong relationships across the organisation and wider community,