Community Services Executive Assistant

Clutha NZ; New Zealand; On-site; NZD 35,000 - 48,000; Part time

Job summary

Clutha District Council is seeking a Community Services Executive Assistant to provide high-level support to the Community Services Group Manager. This is a permanent part-time role offering 20 hours per week across 5 days.

You’ll manage priorities, coordinate projects, and support leadership, including one direct report who assists with promotional material for our libraries and community services.

Qualifications

• Is highly organised, adaptable, and thrives in a busy environment.
• Has experience in an Executive Assistant role, or an equivalent position requiring a high level of discretion, organisation and executive support, is desirable.
• Communicates clearly and enjoys working with people from all walks of life.
• Has strong attention to detail and a positive, can-do attitude.
• Brings creativity and initiative to help share our community stories.

Responsibilities

• Provide professional and proactive administrative support to the Group Manager.
• Keep the team organised — managing meetings, correspondence, and follow-ups.
• Support communication and promotional activities across our community facilities and libraries.
• Build great relationships across Council and with community partners.
• Help create an environment where people feel informed, connected, and supported.

Skills

Executive Assistant

Highly organised

Discretion

Communication

Job description

Be at the heart of our community - Join us as a Community Services Executive Assistant!

Are you a natural organiser who loves helping people and making things happen? Do you enjoy being part of a team that supports our community through libraries, facilities, and local initiatives?

We’re looking for a Community Services Executive Assistant to provide high-level support to our Community Services Group Manager . This is a varied and rewarding role where no two days are the same!

This is a permanent part-time position, offering 20 hours per week (5 days a week).

You’ll play a key part in keeping things running smoothly — managing priorities, coordinating projects, and supporting the leadership of the group. You’ll also have one direct report who helps create engaging promotional material for our libraries and community services.

In this pivotal role, you’ll:

• Provide professional and proactive administrative support to the Group Manager.
• Keep the team organised — managing meetings, correspondence, and follow-ups.
• Support communication and promotional activities across our community facilities and libraries.
• Build great relationships across Council and with community partners.
• Help create an environment where people feel informed, connected, and support

We are looking for someone who:

• Is highly organised, adaptable, and thrives in a busy environment.
• Has experience in an Executive Assistant role, or an equivalent position requiring a high level of discretion, organisation and executive support, is desirable.
• Communicates clearly and enjoys working with people from all walks of life.
• Has strong attention to detail and a positive, can-do attitude.
• Brings creativity and initiative to help share our community stories.

This is your chance to be part of a team that makes a real difference in the Clutha District — supporting services that bring people together and enrich our communities.

If this sounds like the role for you, join us and play a key role in helping deliver great services for the Clutha District.

• Classifications: Administration & Support Services,