Executive Assistant

Waimakariri District Council; Rangiora; On-site; NZD 65,000 - 90,000; Full time

Job summary

Waimakariri District Council is seeking an experienced Executive Assistant to support our General Manager Community & Recreation in Rangiora. This full-time, permanent role sits at the heart of a busy group managing libraries, aquatic facilities, parks and community facilities, with a focus on coordinating information and sustaining smooth operations.

You will be coordinating meetings, preparing reports and papers, and building strong relationships across the organisation and wider community,

Qualifications

• Proven experience assisting senior leaders in a complex organisation.
• Ability to work at pace and manage competing priorities.
• Strong judgement, initiative and attention to detail.
• Excellent relationship-building and communication skills.
• Experience with Microsoft 365 and office productivity tools.

Responsibilities

• Managing a complex and shifting diary, inbox and workflow.
• Coordinating meetings, agendas, papers and action follow-ups.
• Preparing reports, correspondence and presentations.
• Building relationships across the organisation and wider community.
• Anticipating needs, solving problems and keeping things moving.
• Supporting projects, events and initiatives across the group.
• This role is based in Rangiora with regular on-site presence to support leadership.

Skills

Executive support

Calendar management

Meeting coordination

Relationship building

Communication

Microsoft 365

Tools

Microsoft 365

Job description

Executive Assistant to the General Manager Community & Recreation Rangiora

Rangiora | Full-time | Permanent

At Waimakariri District Council, we're committed to making our district a great place to live, work and play. We're looking for an experienced Executive Assistant to support our General Manager Community & Recreation.

This is a busy, varied and highly connected role supporting an energetic General Manager and a group responsible for many of the services our communities use every day, including libraries, aquatic facilities, parks, reserves, recreation programmes, community facilities and the Rangiora Airfield.

This isn't a role where you'll be sitting on the sidelines. You'll be at the heart of the business units, managing priorities, coordinating information, building strong relationships and helping ensure things run smoothly across a diverse and active business group.

About The Role

• Managing a complex and ever-changing diary, inbox and workflow
• Coordinating meetings, agendas, papers and action follow-ups
• Preparing reports, correspondence and presentations
• Building strong working relationships across the organisation and wider community
• Anticipating needs, solving problems and keeping things moving
• Supporting projects, events and initiatives across the group
• This role is based in Rangiora and requires a regular on-site presence to effectively support the General Manager and wider leadership team

About You

• Proven experience supporting senior leaders in a complex organisation
• The ability to work at pace and confidently manage competing priorities
• Strong judgement, initiative and attention to detail
• Excellent relationship-building and communication skills
• Advanced Microsoft 365 skills
• Experience in local government or the public sector would be advantageous, but is not essential

Why join us?

• A varied and rewarding role
• A supportive and collaborative team environment
• Professional development opportunities
• The chance to contribute to projects and initiatives that have a positive impact across the district

Applications close on 14 September 2026.

The Council is an equal opportunity employer.