Executive Assistant & Office Manager to the Dean, FHSS

New Zealand Government; Wellington; In loco; NZD 70.000 - 100.000; Tempo pieno

Descrizione del lavoro

Victoria University of Wellington is seeking a Kaiawhina Matua - Executive Assistant and Office Manager for the Office of the Dean of the Faculty of Humanities and Social Sciences. You will deliver executive services, administrative support, and office management oversight to ensure the Dean is well supported and the office runs efficiently.

You will anticipate needs, build relationships, manage calendars, meetings, minutes, and contribute to HR and financial processes within a busy, complex

Competenze

• ,

Mansioni

• Manage complex schedules and coordinate meetings for the Dean and FHSS leadership.
• Provide high-quality executive support and administrative tasks across shared services including HR and financial processes.
• Support office management and drive efficiency improvements across the Dean's Office.
• Coordinate preparation of agendas and accurate minutes for meetings with internal and external stakeholders.

Conoscenze

Executive support

Office management

Calendar management

Stakeholder engagement

Meeting coordination

Minutes taking

Financial administration

HR administration

Digital tools proficiency

Strumenti

Microsoft Office 365

MS Teams

ERP/HR software

Descrizione del lavoro

Victoria University of Wellington is seeking a Kaiawhina Matua - Executive Assistant and Office Manager for the Office of the Dean of the Faculty of Humanities and Social Sciences. You will deliver executive services, administrative support, and office management oversight to ensure the Dean is well supported and the office runs efficiently.

You will anticipate needs, build relationships, manage calendars, meetings, minutes, and contribute to HR and financial processes within a busy, complex