Executive Assistant - Group Director Operations

JobSpace; Wellington; On-site; NZD 70,000 - 110,000; Full time

Job summary

Health New Zealand | Te Whatu Ora Whanganui is seeking an experienced Executive Assistant to support the Group Director Operations, Hospital and Specialist Services. You will provide high-quality, confidential executive support, manage diaries, coordinate governance meetings, and maintain action/decision registers.

The role requires discretion, initiative, and strong relationship management across a wide range of stakeholders and teams.

Qualifications

• Significant experience supporting a senior executive or leadership team in an Executive Assistant or equivalent role.
• Experience working within a large and complex organization.
• Exceptional verbal and written communication skills, including preparation of executive-level correspondence, reports, and meeting documentation.
• Proven ability to exercise initiative, sound judgement, and professionalism when managing competing priorities and confidential information.

Responsibilities

• Manage executive diaries and correspondence.
• Coordinate governance and leadership meetings.
• Maintain action and decision registers and support organizational processes.
• Ensure smooth running of the Group Director Operations office and provide confidential support.

Skills

Executive support

Governance coordination

Stakeholder relationship management

Discretion & professionalism

Tools

Microsoft Office

Teams

SharePoint

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive Assistant - Whanganui Hospital | Permanent Fulltime

This position is being filled through an Expressions of Interest (EOI) process and is available exclusively to current Health NZ employees.

Provide high-level executive and governance support in a fast-paced and rewarding healthcare environment

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As the Executive Assistant to the Group Director Operations, Hospital and Specialist Services, you will provide high-quality, confidential executive support and governance coordination within a dynamic and complex healthcare environment.

This is a pivotal role that supports the effective management of executive priorities through strong coordination, sound judgement, relationship management, and a proactive approach to anticipating business needs.

You will be responsible for managing executive diaries and correspondence, coordinating governance and leadership meetings, maintaining action and decision registers, supporting key organizational processes, and ensuring the smooth running of the Group Director Operations office.

Success in this role requires exceptional organizational skills, discretion, initiative, and the ability to build trusted relationships with a wide range of stakeholders across the organization.

About the Team/Service/Location

The Executive Assistant role sits within the Office of the Group Director Operations and provides support to the Group Director Operations, Hospital and Specialist Services, as well as governance support to the Local Leadership Team.

Working closely with executive leaders, clinical teams, operational managers, and enabling services, you will play a key role in supporting effective decision-making, organizational coordination, and service delivery across Health New Zealand | Te Whatu Ora Whanganui.

About You

As an experienced Executive Assistant, you will bring:

• Significant experience supporting a senior executive or leadership team in an Executive Assistant or equivalent role.
• Experience working within a large and complex organization.
• Exceptional verbal and written communication skills, including preparation of executive-level correspondence, reports, and meeting documentation.
• Proven ability to exercise initiative, sound judgement, and professionalism when managing competing priorities and confidential information.
• Advanced skills in Microsoft Office, Teams, SharePoint, and document management systems.
• Strong organizational and planning skills, with the ability to anticipate needs and deliver results in a fast-paced environment.
• Excellent relationship management skills and the ability to work effectively with stakeholders at all levels.
• An understanding of, or willingness to develop knowledge of, Te Tiriti o Waitangi, Te Ao Māori, and culturally responsive practices.

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.