Events Administrator

CHARTERED ACCOUNTANTS AUSTRALIA AND NEW ZEALAND; Auckland; Hybrid; NZD 30,000 - 41,000; Part time

Job summary

Chartered Accountants Australia and New Zealand (CA ANZ) is seeking an organised Events Administrator to support our Events and Conference Centre teams in Auckland. This 20-hour-per-week, part-time role is based in our Auckland CBD office and offers flexible hybrid working options.

You’ll handle behind-the-scenes event administration, prepare materials, manage attendee lists, assist with speaker agreements, and keep records accurate using Microsoft 365 and CRM systems.

Qualifications

• Bring experience in administration and customer service.
• Stay organised and confidently juggle multiple tasks and deadlines.
• Take pride in the details and maintain accurate, reliable records.
• Use Microsoft 365 confidently and pick up new systems quickly.
• CRM or events experience is an advantage, not essential.

Responsibilities

• Keep event administration running smoothly, supporting the team with behind-the-scenes operational admin tasks including risk compliance activities.
• Prepare name tags, attendee lists, table place cards and other event materials.
• Distribution of member certificates, maintain accurate tracking records and update the CRM.
• Prepare, issue and track speaker agreements, event and risk compliance documentation.
• Support Conference Centre team with room set-up and venue readiness when required.
• Monitor stock and supplies while keeping shared records accurate and accessible.

Skills

Administration

Customer service

Multi-tasking

Microsoft 365

Tools

CRM software

Job description

• Be part of a workplace our people genuinely rate as a Great Place to Work®
• Grow your career with access to continuous learning, leadership development and internal mobility
• Work in a genuinely flexible, hybrid environment that supports how you perform at your best
• Permanent – Part-Time (20 hrs p/w) – Auckland CBD

We’re looking for an organised Events Administrator to support our Events and Conference Centre teams in delivering smooth, welcoming experiences for members, speakers and venue users.

Bring events to life behind the scenes in this varied, hands‑on role. Working 20 hours per week from our Auckland office, you’ll join a busy, supportive team that keeps every detail organised and creates seamless experiences for members, speakers and venue users.

Key Responsibilities will include:

• Keep event administration running smoothly, supporting the team with behind-the-scenes operational admin tasks including risk compliance activities.
• Prepare name tags, attendee lists, table place cards and other event materials.
• Distribution of member certificates, maintain accurate tracking records and update the CRM.
• Prepare, issue and track speaker agreements, event and risk compliance documentation.
• Support Conference Centre team with room set-up and venue readiness when required.
• Monitor stock and supplies while keeping shared records accurate and accessible.

You’ll thrive in this role if you love bringing order to busy days and making every interaction count. With a proactive, can‑do approach, you’ll enjoy being the person the team can rely on to keep things moving. You’ll also:

• Bring experience in administration and customer service.
• Stay organised and confidently juggle multiple tasks and deadlines.
• Take pride in the details and maintain accurate, reliable records.
• Use Microsoft 365 confidently and pick up new systems quickly.
• Bring CRM or events experience if you have it—it’s an advantage, not essential.

Chartered Accountants Australia and New Zealand (CA ANZ) represent more than 140,000 financial professionals, supporting them to make a difference in the communities in which they work and live. We are committed to advancing the profession through high ethical standards, delivering world class services and education, and advocating for the public good. Guided by our purpose and values, we aspire to be a magnet for diverse talent, equip our members for success, and lead the way in sustainability, innovation, and trust in business and finance.

At CA ANZ, we’re committed to fostering a workplace that reflects our values of collaboration, integrity, diversity and accountability. As part of our ambition to attract diverse talent and build an adaptive, member‑centric organisation, we’re proud to be certified as both a Great Place to Work® and Family Inclusive Workplace™ reflecting the genuine experiences of our people.

We actively support your work‑life wellbeing through leading policies and practices, including flexible work arrangements, parental leave and carer support—helping you thrive both at work and at home.

• A strong focus on equity, diversity, and inclusion embedded in everything we do
• Opportunities to grow your career through inspiring learning and development pathways
• The chance to contribute to meaningful work that supports sustainability and the public good
• Enjoy the end of year break with 2 additional paid leave days (subject to annual approval)
• Work for a certified Great Place to Work® (global recognition based on anonymous feedback from our people)
• Grow your skills and future with unlimited access to LinkedIn learning

CA ANZ welcomes applications from people of all ages, genders, cultural and linguistic backgrounds, Māori, Pasifika, Aboriginal and Torres Strait Islander peoples, people with a disability, and people who are diverse in gender and sexuality.

Please note: We are not engaging recruitment agencies for this role. Unsolicited CVs will not be accepted.