Dynamic Exhibition & Facilities Coordinator (0.9 FTE)

Eastern Institute of Technology; Gisborne; Remote; NZD 64,000 - 81,000; Part time

Job summary

The Toihoukura Administrator / Exhibition and Facilities Coordinator at Eastern Institute of Technology is a permanent part-time (0.9 FTE) role based in Tairāwhiti (Gisborne). You will support day-to-day administration, coordinate exhibitions and gallery activities, events, and facilities, and assist students while working with iwi, artists, whānau and community partners.

You will maintain records, manage inventories, assist with safety compliance, and help advance school operations.

Qualifications

• A relevant qualification or equivalent body of knowledge and experience.
• Strong administration and organisational skills with attention to detail.
• Experience coordinating events, exhibitions, facilities, or community activities.
• Excellent interpersonal and communication skills.
• Ability to plan, organise, prioritise and achieve objectives.
• Strong customer service skills and commitment to exceptional support.
• Proficiency in Microsoft Office applications.
• Ability to build positive relationships with diverse stakeholders.
• An appreciation of te reo me ōna tikanga Māori and cultural safety principles.

Responsibilities

• Provide high-quality administration support across Toihoukura's daily operations.
• Coordinate exhibitions, gallery activities, and exhibition installations.
• Support planning and delivery of events, wānanga, graduations, and stakeholder hui.
• Maintain accurate records, reporting, and student information.
• Manage gallery inventories, resources, materials, and exhibition supplies.
• Build and maintain relationships with iwi, galleries, artists, and community partners.
• Coordinate logistics for external exhibitions, including transport, venues, and communications.
• Support health and safety compliance across facilities, events, and activities.
• Assist academic staff and leaders to ensure efficient programme and school operations.

Skills

Administration

Event coordination

Exhibitions coordination

Facilities coordination

Interpersonal skills

Communication

Microsoft Office

Relationship building

Cultural safety

Professional judgement

Education

Relevant qualification or equivalent

Tools

Microsoft Office

Job description

The Toihoukura Administrator / Exhibition and Facilities Coordinator at Eastern Institute of Technology is a permanent part-time (0.9 FTE) role based in Tairāwhiti (Gisborne). You will support day-to-day administration, coordinate exhibitions and gallery activities, events, and facilities, and assist students while working with iwi, artists, whānau and community partners.

You will maintain records, manage inventories, assist with safety compliance, and help advance school operations.