Toihoukura Admin Exhibition and Facilities Coord

Eastern Institute of Technology; Gisborne; Remote; NZD 64,000 - 81,000; Part time

Job summary

The Toihoukura Administrator / Exhibition and Facilities Coordinator at Eastern Institute of Technology is a permanent part-time (0.9 FTE) role based in Tairāwhiti (Gisborne). You will support day-to-day administration, coordinate exhibitions and gallery activities, events, and facilities, and assist students while working with iwi, artists, whānau and community partners.

You will maintain records, manage inventories, assist with safety compliance, and help advance school operations.

Qualifications

• A relevant qualification or equivalent body of knowledge and experience.
• Strong administration and organisational skills with attention to detail.
• Experience coordinating events, exhibitions, facilities, or community activities.
• Excellent interpersonal and communication skills.
• Ability to plan, organise, prioritise and achieve objectives.
• Strong customer service skills and commitment to exceptional support.
• Proficiency in Microsoft Office applications.
• Ability to build positive relationships with diverse stakeholders.
• An appreciation of te reo me ōna tikanga Māori and cultural safety principles.

Responsibilities

• Provide high-quality administration support across Toihoukura's daily operations.
• Coordinate exhibitions, gallery activities, and exhibition installations.
• Support planning and delivery of events, wānanga, graduations, and stakeholder hui.
• Maintain accurate records, reporting, and student information.
• Manage gallery inventories, resources, materials, and exhibition supplies.
• Build and maintain relationships with iwi, galleries, artists, and community partners.
• Coordinate logistics for external exhibitions, including transport, venues, and communications.
• Support health and safety compliance across facilities, events, and activities.
• Assist academic staff and leaders to ensure efficient programme and school operations.

Skills

Administration

Event coordination

Exhibitions coordination

Facilities coordination

Interpersonal skills

Communication

Microsoft Office

Relationship building

Cultural safety

Professional judgement

Education

Relevant qualification or equivalent

Tools

Microsoft Office

Job description

Toihoukura Admin Exhibition and Facilities Coord

We are seeking a permanent part-time (0.9 FTE) Toihoukura Administrator / Exhibition and Facilities Coordinator based in Tairāwhiti. This varied and rewarding role supports the day-to-day operations of Toihoukura, ensuring the smooth and professional delivery of administration, exhibitions, events, facilities coordination, and student support. Working closely with ākonga, kaimahi, artists, whānau, iwi, community partners, and industry stakeholders, you will play a key role in creating a welcoming and well-organised environment that reflects the values and aspirations of Toihoukura.

The appointing salary for this role will be between $64,000 and $81,000 (pro-rated to FTE), dependent on skills and experience.

The Toihoukura Administrator / Exhibition and Facilities Coordinator is based in our Toihoukura team and reports to the Head of School Toihoukura/Administration Manager FEHHS and will be responsible for:

• Providing high-quality administration support across Toihoukura's daily operations.


• Coordinating exhibitions, gallery activities, and exhibition installations.


• Supporting the planning and delivery of events, wānanga, graduations, and stakeholder hui.


• Maintaining accurate records, documentation, reporting, and student information.


• Managing gallery inventories, resources, materials, and exhibition supplies.


• Building and maintaining positive relationships with iwi, galleries, artists, and community partners.


• Coordinating logistics for external exhibitions, including transport, venues, and communications.


• Supporting health and safety compliance across facilities, events, and activities.


• Assisting academic staff and leaders to ensure efficient programme and school operations.

To be successful in this role you will have:

• A relevant qualification or equivalent body of knowledge and experience.


• Strong administration and organisational skills with excellent attention to detail.


• Experience coordinating events, exhibitions, facilities, or community activities.


• Excellent interpersonal and communication skills.


• The ability to plan, organise, prioritise, and achieve objectives.


• Strong customer service skills and a commitment to providing exceptional support.


• Proficiency in Microsoft Office applications.


• The ability to build positive relationships with diverse stakeholders.


• An appreciation of te reo me ōna tikanga Māori and cultural safety principles.


• Professional judgement, initiative, integrity, and a collaborative approach.

As an inclusive and supportive employer, we value diversity and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the advert, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your Cover Letter. For more information, please view the Position Description below.

EIT is a vibrant and progressive tertiary institute with campuses in Tairāwhiti (Gisborne), Hawke’s Bay, and Auckland, and learning centres throughout the region. We are committed to Te Tiriti o Waitangi and to delivering services that meet the needs of Māori learners and their whānau, as well as iwi aspirations.