Document Management Specialist - Fixed Term

Mr Apple; Hawke's Bay; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Collaborative team environment

Compliance exposure across a dynamic,

Professional development opportunities

Job summary

Mr Apple, a leading horticulture business in Hawke's Bay, is seeking a Document Management Specialist to join the Compliance team on a 9-month fixed-term contract covering maternity leave. You will help bring structure to complexity, ensure documents are accurate, controlled and easily accessible across Orchard and Postharvest operations.

You will manage document management systems, coordinate reviews, maintain version histories, and apply AI-enabled tools to improve quality and efficiency.

Qualifications

• Experience in document management, compliance, quality assurance, administration or a related discipline.
• Excellent written communication skills with the ability to review and improve documentation quality.
• Strong organisational skills and the ability to manage competing priorities.
• Experience engaging with stakeholders across different teams and levels of an organisation.
• High proficiency with Microsoft 365, including Word, Excel, Teams and SharePoint.
• A continuous improvement mindset and confidence working with technology and evolving systems.

Responsibilities

• Maintain document management and compliance processes across Orchard and Postharvest operations.
• Coordinate document reviews, approvals, updates and publication workflows.
• Review policies, procedures, forms and work instructions for accuracy.
• Maintain document control records, version histories and archiving processes.
• Respond to customer, certification and regulatory information requests within required timeframes.
• Partner with stakeholders across the business to close documentation gaps and improve process compliance.
• Explore and apply AI-enabled tools and emerging technologies to improve document quality, information management, searchability and team efficiency.

Skills

Document management

Compliance

Quality assurance

Administration

Written communication

Organisational skills

Stakeholder engagement

MS 365 proficiency

Tools

SharePoint

Word

Excel

Teams

Job description

Help keep critical business information accurate and accessible. Join a collaborative team where your expertise in document management, compliance and continuous improvement will make a genuine difference across one of New Zealand's leading horticulture businesses.

At Mr Apple, we're passionate about growing great apples and great people. As an integrated grower, packer and exporter with operations across Hawke's Bay, we rely on strong systems, quality processes and accurate information to support our success.

We're looking for a Document Management Specialist to join our Compliance team on a 9-month fixed-term contract covering maternity leave. This is a fantastic opportunity for someone who enjoys bringing structure to complexity, improving systems, working with technology, and partnering with stakeholders across a diverse operational environment. We're also embracing emerging AI tools to enhance document management practices, and we're looking for someone who is curious, confident exploring new technology, and excited to help identify smarter ways of working.

What You'll Be Doing:

In this role, you'll be responsible for maintaining effective document management and compliance processes across Orchard and Postharvest operations, ensuring information is accurate, accessible and supports business performance.

• Manage and maintain our document management systems, ensuring controlled documents remain current, compliant and easily accessible
• Coordinate document reviews, approvals, updates and publication workflows
• Review policies, procedures, forms and work instructions for accuracy
• Maintain document control records, version histories and archiving processes
• Respond to customer, certification and regulatory information requests within required timeframes
• Partner with stakeholders across the business to close documentation gaps and improve process compliance
• Explore and apply AI-enabled tools and emerging technologies to improve document quality, information management, searchability and team efficiency

What You'll Bring:

We're looking for someone who combines strong attention to detail with excellent stakeholder management skills and a passion for process improvement.

• Experience in document management, compliance, quality assurance, administration or a related discipline
• Excellent written communication skills with the ability to review and improve documentation quality
• Strong organisational skills and the ability to manage competing priorities
• Experience engaging with stakeholders across different teams and levels of an organisation
• High proficiency with Microsoft 365, including Word, Excel, Teams and SharePoint
• A continuous improvement mindset and confidence working with technology and evolving systems

What We Offer:

• A collaborative and supportive team that values honesty, innovation, diversity and continuous improvement.
• Exposure to compliance activities across a large and dynamic business.
• Opportunities to further develop your systems, compliance and process improvement expertise.

If you're a detail-oriented professional who enjoys creating order, improving processes and helping teams succeed through strong documentation and compliance practices, we'd love to hear from you.