Document Management Specialist - Fixed Term

mrapplecareers; Nelson; On-site; NZD 65,000 - 95,000; Full time

Job summary

Mr Apple is seeking a Document Management Specialist to join our Compliance team on a 9-month fixed-term contract covering maternity leave. You will ensure policies, records and compliance documentation remain current, controlled and audit-ready across Orchard and Postharvest operations.

You will leverage Microsoft 365 and SharePoint, manage reviews and publication workflows, and partner with stakeholders to close documentation gaps and drive continuous improvement in our document management

Qualifications

• Experience in document management, compliance, quality assurance, administration or a related discipline.
• Excellent written communication skills with the ability to review and improve documentation quality.
• Strong organisational skills and the ability to manage competing priorities.
• Experience engaging with stakeholders across different teams and levels of an organisation.
• High proficiency with Microsoft 365, including Word, Excel, Teams and SharePoint.

Responsibilities

• Maintaining effective document management and compliance processes across Orchard and Postharvest operations, ensuring information is accurate, accessible and supports business performance.
• Manage and maintain document management systems, ensuring controlled documents remain current, compliant and easily accessible.
• Coordinate document reviews, approvals, updates and publication workflows.
• Review policies, procedures, forms and work instructions for accuracy.
• Maintain document control records, version histories and archiving processes.
• Respond to customer, certification and regulatory information requests within required timeframes.
• Partner with stakeholders across the business to close documentation gaps and improve process compliance.
• Contribute to continuous improvement initiatives, including leveraging technology, SharePoint and emerging tools to enhance document management practices.

Skills

Document management

Compliance

Stakeholder management

Quality assurance

Process improvement

Attention to detail

Tools

Microsoft 365

SharePoint

Workflow automation

Job description

Organise information. Drive compliance. Make a real impact across our document management.

Help keep critical business information accurate and accessible. Join a collaborative team where your expertise in document management, compliance and continuous improvement will make a genuine difference across one of New Zealand's leading horticulture businesses.

At Mr Apple, we're passionate about growing great apples and great people. As an integrated grower, packer and exporter with operations across Hawke's Bay, we rely on strong systems, quality processes and accurate information to support our success.

We're looking for a Document Management Specialist to join our Compliance team on a 9-month fixed-term contract covering maternity leave. This is a fantastic opportunity for someone who enjoys bringing structure to complexity, improving systems, working with technology, and partnering with stakeholders across a diverse operational environment. You'll play a key role in ensuring our policies, procedures, records and compliance documentation remain current, controlled and audit-ready while supporting the ongoing development of our document management practices.

What You'll Be Doing:

• In this role, you'll be responsible for maintaining effective document management and compliance processes across Orchard and Postharvest operations, ensuring information is accurate, accessible and supports business performance.
• Manage and maintain our document management systems, ensuring controlled documents remain current, compliant and easily accessible
• Coordinate document reviews, approvals, updates and publication workflows
• Review policies, procedures, forms and work instructions for accuracy
• Maintain document control records, version histories and archiving processes
• Respond to customer, certification and regulatory information requests within required timeframes
• Partner with stakeholders across the business to close documentation gaps and improve process compliance
• Contribute to continuous improvement initiatives, including leveraging technology, SharePoint and emerging tools to enhance document management practices

What You'll Bring:

• We're looking for someone who combines strong attention to detail with excellent stakeholder management skills and a passion for process improvement.
• Experience in document management, compliance, quality assurance, administration or a related discipline
• Excellent written communication skills with the ability to review and improve documentation quality
• Strong organisational skills and the ability to manage competing priorities
• Experience engaging with stakeholders across different teams and levels of an organisation
• High proficiency with Microsoft 365, including Word, Excel, Teams and SharePoint
• A continuous improvement mindset and confidence working with technology and evolving systems

What We Offer:

A collaborative and supportive team that values honesty, innovation, diversity and continuous improvement.

Exposure to compliance activities across a large and dynamic business.

Opportunities to further develop your systems, compliance and process improvement expertise.

If you're a detail-oriented professional who enjoys creating order, improving processes and helping teams succeed through strong documentation and compliance practices, we'd love to hear from you.