Document Control & Compliance Specialist

mrapplecareers; Nelson; On-site; NZD 65,000 - 95,000; Full time

Job summary

Mr Apple is seeking a Document Management Specialist to join our Compliance team on a 9-month fixed-term contract covering maternity leave. You will ensure policies, records and compliance documentation remain current, controlled and audit-ready across Orchard and Postharvest operations.

You will leverage Microsoft 365 and SharePoint, manage reviews and publication workflows, and partner with stakeholders to close documentation gaps and drive continuous improvement in our document management

Qualifications

• Experience in document management, compliance, quality assurance, administration or a related discipline.
• Excellent written communication skills with the ability to review and improve documentation quality.
• Strong organisational skills and the ability to manage competing priorities.
• Experience engaging with stakeholders across different teams and levels of an organisation.
• High proficiency with Microsoft 365, including Word, Excel, Teams and SharePoint.

Responsibilities

• Maintaining effective document management and compliance processes across Orchard and Postharvest operations, ensuring information is accurate, accessible and supports business performance.
• Manage and maintain document management systems, ensuring controlled documents remain current, compliant and easily accessible.
• Coordinate document reviews, approvals, updates and publication workflows.
• Review policies, procedures, forms and work instructions for accuracy.
• Maintain document control records, version histories and archiving processes.
• Respond to customer, certification and regulatory information requests within required timeframes.
• Partner with stakeholders across the business to close documentation gaps and improve process compliance.
• Contribute to continuous improvement initiatives, including leveraging technology, SharePoint and emerging tools to enhance document management practices.

Skills

Document management

Compliance

Stakeholder management

Quality assurance

Process improvement

Attention to detail

Tools

Microsoft 365

SharePoint

Workflow automation

Job description

Mr Apple is seeking a Document Management Specialist to join our Compliance team on a 9-month fixed-term contract covering maternity leave. You will ensure policies, records and compliance documentation remain current, controlled and audit-ready across Orchard and Postharvest operations.

You will leverage Microsoft 365 and SharePoint, manage reviews and publication workflows, and partner with stakeholders to close documentation gaps and drive continuous improvement in our document management