Course Administration and Timetabling Coordinator

Wgtn; Wellington; Hybrid; NZD 55,000 - 75,000; Full time

Job summary

Victoria University of Wellington is seeking a Course Administration and Timetabling Coordinator to join the Course Admin and Timetabling team on a permanent, full-time contract. You will help ensure efficient delivery of academic programmes through accurate timetabling, course administration, and data integrity.

You will be a motivated, confident individual who relishes working autonomously and as part of a high performing team.

Qualifications

• Experience in a tertiary education environment or similar complex organisation.
• Strong time management, forward planning and self‑management.
• Ability to work autonomously and contribute to a high‑performing team.

Responsibilities

• Create and maintain academic, tutorial and end‑trimester exam timetables and reports.
• Maintain course administration and degree audit data for staff and students.
• Coordinate room usage across the University efficiently.
• Collaborate with units to ensure accurate configuration of course and qualification data.

Job description

• Are you committed to delivering high-quality customer service and support?
• Have you worked in a tertiary education environment or a similar complex organisation?
• Do you have experience coordinating complex schedules, timetables, or administrative processes?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Course Administration and Timetabling Coordinator to join the Course Admin and Timetabling team on a permanent, full-time contract.

The Course Administration and Timetabling Coordinator will help the Course Administration and Timetabling team achieve its goals by focusing on the effective delivery of academic programmes through ensuring that examination, timetabling and course administration services are efficient, compliant and well-coordinated. It also contributes to resource optimisation, system integrity, and a high-quality student experience, while strengthening organisational capability through process improvement and staff development.

Key responsibilities:

• Creating and maintaining the academic, tutorial and end-trimester exam timetables as well as appropriate reporting.


• Maintaining course administration and degree audit data to ensure up-to-date data is available for staff and students.


• Providing efficient and effective usage of rooms across the University.


• Working co-operatively with other university staff and units to ensure the accurate configuration and maintenance of course and qualification data.

Ō pūmanawa - About you

You will be a motivated, confident individual who relishes working autonomously as well as contributing positively to a high performing team. As a champion of effective time management and forward planning, you will be a highly organised self-starter and natural relationship builder who relishes working autonomously as well as contributing positively to a high performing team.

You will display highly competent administration skills and an ability to work methodically and keep on task till the work is completed. Knowledge of working in a tertiary education environment and/or with a timetabling system such as Time Edit or Syllabus Plus would be an advantage would be an advantage.

Close date for vacancy: 15 November 2026.