Contract Administrator

Redpath Partners; Queenstown; On-site; NZD 90,000 - 120,000; Full time

Job summary

Redpath Partners in Queenstown is seeking an experienced Contract Administrator to support commercial and contract activities across multiple projects in commercial, fitout, wellness and hospitality sectors. You will work closely with Project Managers and Quantity Surveyors to maintain head contracts, subcontracts and procurement records, while monitoring claims, variations and financial reporting.

This role offers a structured, supportive environment with opportunities to grow your commercial

Qualifications

• Experience in contracts administration within the construction industry.
• Experience supporting Project Managers and Quantity Surveyors.
• Understanding head contracts, subcontract agreements and procurement processes.
• Familiarity with NZS3910 and subcontractor payment claims.

Responsibilities

• Support PMs and QS with head contract and subcontract administration.
• Prepare subcontract agreements, purchase orders and contract registers.
• Assist procurement, tender documentation and subcontractor engagement.
• Review subcontractor payment claims and assist with payment schedules.
• Maintain variation, procurement, RFI and contract notice registers.
• Assist with financial reporting, cashflow forecasts and PCG reporting packs.
• Monitor subcontractor compliance with insurance, health and safety, quality and environmental documentation.
• Coordinate subcontractor documentation, approvals and project close-out.
• Escalate potential commercial risks and contractual issues.

Skills

Contract administrative

Documentation management

Stakeholder communication

Organisational skills

Financial awareness

Tools

Procore

MS Office

Job description

Redpath Partners is exclusively partnering with a well-established and growing construction contractor/consultancy in Queenstown to appoint an experienced Contract Administrator.

The business has built a strong reputation for delivering high-end projects across various sectors including commercial, fitout, wellness and hospitality, supported by structured systems, strong leadership, and a professional delivery culture. With an established pipeline, and ongoing steady generation of new and exciting projects, they are now looking to add an experienced Contract Administrator to their team.

The Role

This role will see you provide commercial and contractual support across projects, working closely with Project Managers and Quantity Surveyors to ensure the effective administration of head contracts, subcontracts, procurement and financial processes.

You will play an important role in maintaining contract documentation, monitoring subcontractor claims and variations, coordinating procurement activities and supporting the wider project team throughout the delivery lifecycle.

Key Responsibilities

• Supporting Project Managers and Quantity Surveyors with head contract and subcontract administration
• Preparing subcontract agreements, purchase orders and maintaining contract registers
• Assisting with procurement processes, including tender documentation, tender comparisons and subcontractor engagement
• Reviewing subcontractor payment claims against work completed and assisting with payment schedules
• Maintaining variation, procurement, RFI and contract notice registers
• Assisting with the preparation of financial reporting, cashflow forecasts and PCG reporting packs
• Monitoring subcontractor compliance, including insurance, health and safety, quality and environmental documentation
• Supporting the preparation of contractual correspondence, notices and extensions of time
• Coordinating subcontractor documentation, approvals and project close-out requirements
• Maintaining accurate project records and escalating potential commercial risks, discrepancies or contractual issues

Requirements

• Proven experience in a Contracts Administrator, Junior Quantity Surveyor or similar commercial administration role within the construction industry
• Experience working for a main contractor, ideally supporting Project Managers and Quantity Surveyors
• Understanding of head contracts, subcontract agreements and construction procurement processes
• Experience assisting with subcontractor claims, variations, payment schedules and financial reporting
• Familiarity with New Zealand construction contracts, ideally NZS3910
• Strong document control, organisational and administrative skills
• Proficient with Procore and MS Office
• Strong communication skills and the ability to build effective relationships with subcontractors, suppliers and internal stakeholders
• Competitive remuneration package based on experience $90,000-$120,000
• Pipeline of high-end projects
• Supportive and well-structured project environment
• Professional development and long-term career opportunities
• Established Queenstown based leadership team
• Opportunity to develop your commercial and contractual expertise within a growing business

For a confidential discussion, please contact Simon Bryce at Redpath Partners – [e-mail]