Construction Office Admin: Multitask in Fast-Paced Projects

Easy Earthworks Ltd; Te Kauwhata; On-site; NZD 45,000 - 58,000; Full time

Job summary

Easy Earthworks Ltd – Te Kauwhata, North Island is seeking an experienced office administrator to support day-to-day operations of a busy earthworks and construction company. The ideal candidate will be highly organised, able to work under pressure, and thrive in a fast-paced environment.

You will provide administration support to management and field staff, answer phones, manage emails, prepare quotations, schedule jobs, and assist with Xero-based accounts and project documentation.

Qualifications

• Minimum 3 years in an office administration role.
• Experience in earthworks, civil construction or building industry preferred.
• Proficient in Microsoft Office; Xero experience helpful.

Responsibilities

• Provide administration support to management and field staff.
• Answer phones and respond to customer enquiries professionally and promptly.
• Manage emails and ensure all correspondence is actioned in a timely manner.
• Prepare quotations and obtain management approval before submission.
• Schedule jobs and coordinate with customers, subcontractors and suppliers.
• Process purchase orders, invoices and accounts administration (Xero experience preferred).
• Maintain accurate job files and project documentation.
• Update claims and project information weekly for progress reports.
• Assist with health and safety documentation and compliance.
• Coordinate vehicle, plant and equipment servicing records.

Skills

Communication

Customer service

Organisation

Xero experience

Microsoft Office

Job description

Easy Earthworks Ltd – Te Kauwhata, North Island is seeking an experienced office administrator to support day-to-day operations of a busy earthworks and construction company. The ideal candidate will be highly organised, able to work under pressure, and thrive in a fast-paced environment.

You will provide administration support to management and field staff, answer phones, manage emails, prepare quotations, schedule jobs, and assist with Xero-based accounts and project documentation.