Conflicts and Risk Administrator

Bell Gully; Auckland; On-site; NZD 65,000 - 85,000; Full time

Benefits offered by this job

Professional development opportunities

Health and wellbeing programme

Team events

Job summary

Bell Gully in Auckland, New Zealand, is seeking a confident Conflicts and Risk Administrator to join the Risk and Compliance team. Reporting to the Legal Support Director, you will provide administration and coordination support across risk matters, AML/CFT, and records management.

You will liaise with partners, staff and committees, draft and edit documents, manage records, and prepare PowerPoint presentations, ensuring confidentiality and timely delivery.

Qualifications

• Administration or secretarial/PA experience, ideally within a law firm or similar professional services environment.
• Experience with Microsoft Word, Excel, PowerPoint and Outlook, and with a document management system such as iManage.
• Excellent typing skills and a good standard of written and verbal English and numerical ability.
• Demonstrated organisational ability and time management, with a high standard of work quality and the ability to work to deadlines and use initiative.
• A high level of discretion when handling highly confidential client and personnel information.
• Exceptional thoroughness, particularly in relation to record keeping.
• Strong relationship-building skills, with the ability to build productive, confident and respectful relationships across the firm.
• Pragmatic and responsive communication skills.
• A proven ability to adapt and embrace change or new ideas, and a readiness to assist at all times.
• Use of advanced features such as revision marks (red-lining), comparing versions and automatic numbering, large legal firm experience and familiarity with the Elite practice management system are desirable.

Responsibilities

• Supporting the Risk and Compliance team on risk matters, including correspondence, document production, follow-up and PowerPoint presentations.
• Managing records.
• Supporting the AML Compliance Officer and the Risk and Compliance team with AML/CFT responsibilities.
• Managing the production of notarial certificates to initial draft stage, records of attendances and related billing, in consultation with the Legal Support Director.
• Providing general administrative support, including document creation and editing, spreadsheets and tables, handling phone calls and routine enquiries, and filing.

Skills

Discretion

Organisational skills

Time management

Written and verbal English

Communication

Attention to detail

Relationship-building

Initiative

Adaptability

Typing skills

Tools

Microsoft Word

Excel

PowerPoint

Outlook

iManage

Elite practice management system

Job description

If you are interested in working at Bell Gully and don't see a vacancy that is suitable for you, contact our HR team to express interest.

Conflicts and Risk Administrator

27 October 2026

• Work for one of New Zealand's leading law firms
• First NZ large law firm to launch Harvey AI to its lawyers firmwide
• Join a high-performing, supportive and inclusive team

About Bell Gully

Bell Gully is a leading New Zealand law firm. We work together to achieve exceptional outcomes for, and long-term relationships with, our clients, people and communities. We are committed to excellence and developing our people to achieve their best and are looking for individuals who are like-minded aspirational people.

About the role:

We are seeking a highly organised and discreet Conflicts and Risk Administrator to join our Risk and Compliance team. Reporting to the Legal Support Director, you will provide administration and coordination support to the Legal Support Director and the wider Risk and Compliance team. This includes general administrative and risk-related support, as well as specialised support in relation to conflicts management and AML/CFT. This is a great opportunity to play an integral role in protecting the firm’s reputation and managing the firm’s risk.

The Conflicts and Risk Administrator will work principally with the Legal Support Director and others in the wider Risk and Compliance team. However, they will also be in regular/daily contact with the Managing Partner, the New Matters and Conflicts Committee, partners, legal staff, the Senior Management Team and business support teams, also with occasional client contact. This will include:

• Supporting the Risk and Compliance team on risk matters, including correspondence, document production, follow‑up and PowerPoint presentations.
• Managing records.
• Supporting the AML Compliance Officer and the Risk and Compliance team with AML/CFT responsibilities.
• Managing the production of notarial certificates to initial draft stage, records of attendances and related billing, in consultation with the Legal Support Director.
• Providing general administrative support, including document creation and editing, spreadsheets and tables, handling phone calls and routine enquiries, and filing.

To be successful in this role you must have:

• Administration or secretarial/PA experience, ideally within a law firm or similar professional services environment.
• Experience with Microsoft Word, Excel, PowerPoint and Outlook, and with a document management system such as iManage.
• Excellent typing skills and a good standard of written and verbal English and numerical ability.
• Demonstrated organisational ability and time management, with a high standard of work quality and the ability to work to deadlines and use initiative.
• A high level of discretion when handling highly confidential client and personnel information.
• Exceptional thoroughness, particularly in relation to record keeping.
• Strong relationship‑building skills, with the ability to build productive, confident and respectful relationships across the firm.
• Pragmatic and responsive communication skills.
• A proven ability to adapt and embrace change or new ideas, and a readiness to assist at all times.
• Use of advanced features such as revision marks (red‑lining), comparing versions and automatic numbering, large legal firm experience and familiarity with the Elite practice management system are desirable.

Culture and benefits:

• professional development opportunities; including through a personalised leadership programme;
• a comprehensive health and wellbeing programme;
• an annual subsidy for personal health insurance and wellbeing activities;
• community support programmes;
• sports teams, an annual ball, and regular firm events.

We continuously work hard to ensure our workplace is inclusive, and trust that different experiences, perspectives, and values work together to achieve a better outcome. As such, this position is open to anyone with the qualifying skill set.