Team Admin - Clinical Quality and Safety

Health New Zealand - Te Whatu Ora - Southern; Auckland; On-site; NZD 52,000 - 78,000; Full time

Job summary

Health New Zealand - Te Whatu Ora - Southern is seeking an experienced Team Administrator to support the Clinical Risk and Safety Manager and the broader Clinical Quality and Safety Directorate in Auckland. The role involves diary management, meeting coordination, travel arrangements, recruitment support, and finance documentation processing to ensure smooth daily operations.

You will engage with senior leaders and multidisciplinary teams, contributing to safe, high-quality patient care in a

Qualifications

• Proven administration or PA experience.
• Advanced MS Office skills.
• Diary management and meeting coordination.
• Experience in healthcare setting.
• Knowledge of medical terminology.

Responsibilities

• Manage diaries and coordinate meetings, prepare agendas/minutes.
• Organise travel and support recruitment activities.
• Process finance documentation and maintain records.
• Assist with reporting requirements and dashboards.
• Act as a key point of contact across the service.
• Support the Clinical Risk and Safety Manager and team.

Skills

Administration

Diary management

Meeting coordination

Organisational skills

Communication skills

Time management

Documentation

Te Tiriti o Waitangi

Healthcare experience

Medical terminology

Microsoft Teams

PowerPoint

Microsoft Office

Education

Tertiary qualification

Tools

Datix

Concerto

Microsoft Office

Microsoft Teams

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Team Admin - Clinical Quality and Safety

Health New Zealand - Te Whatu Ora - Southern – Auckland, North Island

• Work within a high-profile Clinical Quality and Safety team
• Make a meaningful contribution to improving patient safety and quality outcomes

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

An opportunity for an experienced and highly organised Team Administrator to provide comprehensive administrative, secretariat and coordination support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate.

This is a varied and fast-paced role where no two days are the same. You will manage diaries, coordinate meetings, prepare agendas and minutes, organise travel, support recruitment activities, process finance documentation, maintain records, assist with reporting requirements, and act as a key point of contact across the service.

You will play a critical role in ensuring the smooth day-to-day operation of the directorate, enabling senior leaders and clinical teams to focus on delivering high-quality care and improving patient outcomes.

Please visit the position description here.

About the Team/Service

The Clinical Quality and Safety Directorate provides leadership, advice and support across Te Toka Tumai Auckland to strengthen quality improvement, patient safety, risk management and organisational learning.

At Te Toka Tumai Auckland, we're not just hiring, we're building the future. Aotearoa's health system is in an exciting period of transformation, underpinned by the vision of Pae Ora | Healthy Futures. Together, we're creating a more equitable, accessible and people-centred health system that works for everyone.

About you

You will be an experienced administrator who thrives in a busy environment and enjoys supporting senior leaders and multidisciplinary teams.

• Proven administration, team administration, personal assistant or office management experience
• Advanced computer literacy and strong Microsoft Office skills
• Excellent diary management and meeting coordination skills
• Strong organisational and time management skills
• Accurate keyboarding and document management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work effectively under pressure
• Commitment to Te Tiriti o Waitangi and achieving equitable outcomes for Māori
• Current right to live and work in New Zealand
• Previous experience working within the healthcare or hospital sector
• Knowledge of medical terminology
• Experience using Microsoft Teams, PowerPoint and other Microsoft applications
• Exposure to health information systems such as Datix, Concerto or similar
• Relevant tertiary qualification

About the location

Auckland is New Zealand's largest city and offers an outstanding lifestyle, combining world-class healthcare, diverse communities, vibrant culture, and easy access to beaches, islands, and outdoor activities.

For more information on living and working in Auckland click here.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.